Contents26 HR Notion Templates To Manage Staff In Your BusinessNotion – Annual Leave Planner TemplateNotion Applicant Tracking System (ATS) TemplateEmployee Onboarding OSEmployee ScheduleRecruiting Hub (w/ Notion AI)StaffiqueNotion – Employee Expense Reports TemplateNotion – Employee Handbook TemplateAnnual Work ReportTeam Performance OSCareer Development RoadmapOffice Supplies TrackerNotion – HR Knowledge Base TemplateNotion – HR Policies & Procedures Manual TemplateRemote Team Directory ProYour Company HubShift PlannerNotion HR Requests TemplateNotion Interview Feedback TemplateNotion – Job Interview Questions TemplateNotion – New Hire (Manager Checklist) TemplateNotion Performance Review TemplateNotion – Professional Development Plan TemplateNotion – Reference Check TemplateNotion – Remote Asset Tracker TemplateNotion – Team Workload Planning Template 26 HR Notion Templates To Manage Staff In Your Business As the backbone of any organization, the human resources department plays a crucial role in managing and developing the company’s most valuable asset: its employees. With the increasing complexity of HR tasks and the need for streamlined processes, many HR professionals are turning to digital solutions to enhance their efficiency and effectiveness. Enter Notion, a powerful all-in-one workspace that allows you to centralize your HR operations, from employee onboarding and performance tracking to document management and team collaboration. In this blog post, we will explore the world of Notion HR templates and how they can revolutionize the way you manage your human resources department. Notion provides a versatile platform that combines note-taking, task management, and database functionalities, making it an ideal tool for HR professionals seeking a comprehensive solution. With Notion HR templates, you can wave goodbye to scattered documents, endless email threads, and manual data entry. Instead, you can create a centralized hub where you can store and organize important HR information, automate repetitive tasks, and collaborate seamlessly with your team. Whether you’re a solo HR practitioner or part of a larger HR department, Notion HR templates can help you streamline your workflows, increase productivity, and ultimately, enhance the employee experience within your organization. In the following sections, we’ll delve into some key Notion HR templates and explore how they can transform your human resources operations. Notion – Annual Leave Planner Template This template allows users to plan upcoming holidays and view leave per department, record sick leave, keep track of work days missed, and view stats on leave based on customized filters. Ideal users of this template would be business owners, HR professionals, or team managers who need to coordinate staff leave, maintain productivity, and prevent staff burnout. The template is particularly useful for facilitating employee scheduling, staying organized, saving money by avoiding the need for temporary workers, improving productivity, and creating accountability. It is also beneficial in maintaining a healthy work environment by preventing burnout and other illnesses from spreading throughout the office. Industries that could benefit from this template include any that require coordination of employee leave, such as corporations, small businesses, or even non-profit organizations. Get Template → Notion Applicant Tracking System (ATS) Template This template is designed to streamline the process of tracking job applicants through the various stages of the hiring process. The ideal users would likely be hiring managers, HR professionals, or small business owners looking to improve their hiring processes. The use cases could include tracking candidate information, organizing interview feedback, and keeping track of hiring stages. Industries that could benefit from this ATS template could include any that are involved in regular or large-scale hiring, such as tech companies, retail businesses, or educational institutions. Get Template → Employee Onboarding OS This Notion kit is designed to assist managers in onboarding new team members in an efficient and time-saving manner. It structures important information in a user-friendly way and helps define objectives for the first 30, 60, and 90 days of a new team member’s employment, promoting clarity and transparent expectations. Ideal users for this template include managers and human resources personnel who are responsible for the onboarding process. It can be particularly useful in the tech industry, where a structured onboarding process can expedite the learning curve for new hires. Get Template → Employee Schedule This template is designed for businesses to create an employee schedule that fits their specific needs. It recognizes that not all businesses and managers are the same, and hence, a one-size-fits-all employee schedule would not suffice. This template allows for different views and formats to accommodate varying management styles and business requirements. Ideal users are managers, team leaders, or HR personnel who need to organize work schedules. It could be useful in a variety of industries, particularly in those with shift-based work like retail, healthcare, or hospitality. Get Template → Recruiting Hub (w/ Notion AI) This template aims to help you organize your recruitment pipeline. It leverages the capabilities of Notion and its AI to manage and control the recruitment process smoothly. This template is primarily designed for HR professionals and hiring managers looking to streamline and optimize their recruitment process. It’s particularly useful in fast-growing industries and sectors where attracting top talent is crucial for company growth, such as tech startups or consulting firms. Get Template → Staffique This is an all-in-one Notion template designed to simplify team management tasks. Ideal for companies, entrepreneurs, team managers, or HR personnel, it assists in tracking leave requests, overseeing payments, invoicing, and managing employee data. This template could be particularly beneficial in industries where team management tasks are complex and multifaceted, such as the tech industry or large corporations with diverse teams and roles. Get Template → Notion – Employee Expense Reports Template This template is designed to simplify and streamline the process of creating and managing employee expense reports. It is ideal for teams or businesses that have employees who regularly incur business-related expenses, such as during travel, at meals, for entertainment, or through phone calls. The template helps organize these expenses into a single, easy-to-understand report that can be approved by a manager, making it easier to track and reimburse expenses. Industries that often require travel or have other significant business expenses, such as consulting, sales, or event planning, would find this template particularly useful. Get Template → Notion – Employee Handbook Template This template is used for creating a comprehensive and clear employee handbook. It would be particularly useful for HR professionals, business owners, or managers in any industry looking to provide a clear, consistent set of policies and procedures for their employees. An employee handbook created with this template can include sections on company culture, work hours, code of conduct, and more. It can also be used to ensure a safe and healthy work environment by clearly communicating company rules and expectations. Get Template → Annual Work Report This template allows users to summarize the work achievements and performance of the past year, identify problems and deficiencies in the work, propose measures and suggestions for improvement, and provide a reference for future work planning. It can also serve as an important work proof and management document. The template encourages communication and cooperation among team members, improves work efficiency and quality, and lays a foundation for the development of individuals and organizations. The ideal users for this template would be managers, team leads, and anyone who needs to report or review annual work performance. It would be especially useful in industries like HR, internal communications, and company updates, where maintaining an accurate and detailed record of annual work performance is crucial. Get Template → Team Performance OS It’s a comprehensive tool designed for managing team growth and performance. The template includes several databases for performance reviews and OKRs that track progress automatically. Additionally, it comes with templates for developing skills, creating improvement plans, and reviewing performance in detail. The tool simplifies work and empowers team members to take charge of their own development. Ideal users for this template would be team managers, project managers, and team leads who are actively involved in monitoring and enhancing team performance. It’s a good fit for work environments where a detailed understanding of team performance is crucial, such as in project planning, team strategy, and documentation tasks. Get Template → Career Development Roadmap This template is designed to help individuals reach their career goals by identifying and tracking development activities needed to acquire skills related to those goals. It leverages a proven career development methodology to guide users through establishing the necessary stepping stones for progress towards their goals. The ideal users for this template would be individuals who are actively planning and tracking their career development. It could be especially useful in industries that encourage personal development and career growth, such as in career building and personal productivity fields. Get Template → Office Supplies Tracker This template enables users to manage office supplies efficiently, ensuring they never run out of necessary items. It includes features such as an automatic stock checker, a delivery calendar, and various ways to sort supplies. Ideal users for this template would be office managers, HR professionals, and IT teams who are responsible for managing and tracking office supplies. It could be particularly valuable in work environments where maintaining a consistent inventory of office supplies is vital, such as in HR, IT, and general office management. Get Template → Notion – HR Knowledge Base Template This template is designed to assist in organizing a company’s HR policies, serving as a comprehensive and searchable knowledge base. The template encourages the efficient communication and management of employee policies, and can be shared across teams to ensure everyone is up to speed quickly. This tool is ideal for Human Resources departments that need to keep their teams informed about company policies. It’s also useful for onboarding new employees, who can use it as a resource to familiarize themselves with the organization’s policies and perks. Furthermore, the template could also be shared with clients to address their questions or concerns in advance, thereby reducing one-off requests. Industries that require frequent updating and sharing of HR policies, such as technology, healthcare, and large corporations, would benefit the most from this template. Get Template → Notion – HR Policies & Procedures Manual Template It serves as a central staff manual, consolidating everything your employees need to know about your company’s policies and procedures. The template supports easy editing and reorganizing of content, making it an up-to-date resource for the modern workforce. It helps to categorize various aspects of HR policies, such as benefits, expenses, and company policies, and provides secure access to important documents. This template is particularly suitable for businesses that employ a significant number of people, as it promotes consistency and clarity of rules, responsibilities, and entitlements for employees. It could be particularly useful in industries where it’s important to have clear and accessible information about recruitment, promotions, and staff leave, such as education, healthcare, and manufacturing. Get Template → Remote Team Directory Pro This is a comprehensive template designed to help team leaders efficiently manage their teams, especially those working remotely. It allows for better understanding and coordination among team members by providing a central hub for all information related to the team and its members. The ideal users for this template are team heads who need to manage remote teams. Good use cases include HR management, tracking team members’ work, and promoting collaboration in startup operations. The industries that best suit using this template are those that have remote teams, such as HR, startups, and businesses focused on work operations. Get Template → Your Company Hub This template is designed to provide optimal control and overview of projects, especially for teams. It includes features for storing interesting literature in a dedicated hub and keeping all meeting notes in a specific area. The template is ideal for both individuals and teams who need a better understanding of their products. Good use cases include managing company-wide projects, maintaining a repository of product-related literature, and storing meeting notes. The best-suited industries for this template are those that involve product development, HR, and enterprises at large. Get Template → Shift Planner This template is designed to help businesses organize employees’ working hours and manage payments. It’s especially beneficial for event managers, restaurants, pubs, hotels, and other businesses where shifts are essential to operations. The template allows all tasks to be managed within two master databases: the Event Calendar and Team Directory. The Event Calendar offers easy-to-manage shift records, a team filter to choose the best fit for each shift, and an auto-generated team board for the event. The Team Directory provides detailed member profiles, shift history, and payment records. The ideal users of this template are HR managers, event planners, and business owners who need to schedule shifts and manage payments. Industries that would benefit from this template include hospitality, event management, and any industry that relies heavily on shift work. Get Template → Notion HR Requests Template The Notion HR Requests Template is designed to organize and manage staff requests to HR efficiently. It acts as a one-stop solution for various HR tasks such as submitting requests for vacation time, department moves, employee termination, and more. The template simplifies the process of tracking requests by allowing sorting based on requester or priority, and offers a clear workflow from request submission to approval. The template also provides insights about the distribution of request types and other crucial data to improve HR workflow. This template is ideally suited for HR personnel and managers within an organization. They can use it to streamline their workflow, ensure consistency in handling requests, and maintain an organized record of all HR requests and their status. It is particularly useful for larger organizations where the volume of HR-related requests is high. The template is well-suited across all industries, particularly in those where efficient HR request handling is crucial to maintain employee satisfaction and smooth operational flow. Get Template → Notion Interview Feedback Template The Notion Interview Feedback Template is a comprehensive tool that streamlines the process of gathering and organizing evaluations on potential new hires. Often referred to as a candidate evaluation form or interview feedback form, this template aids interviewers in keeping track of different candidates by providing a standardized format for notes and criteria. Additionally, it streamlines the recruiting process by providing a uniform platform for all parties involved in various recruitment and interview phases. The template also proves handy in providing specific interview feedback to candidates, even if they don’t get selected. The template is ideal for hiring managers, recruiters, and interview panels, assisting them in keeping a structured record of their assessments and insights about candidates. The template is especially beneficial during mass recruitment drives or when multiple interview phases are involved. It is suitable for all industries, especially in sectors like technology, consulting, or any industry where structured interview processes and comprehensive candidate evaluations are common. The template ensures consistency in evaluation, enables objective comparison, and facilitates effective communication among the hiring team. Get Template → Notion – Job Interview Questions Template This template is designed for efficient organization and execution of job interviews, ensuring that interviewers have an array of well-structured interview questions at their disposal. The template provides a collection of over 150 common and unique interview questions, which are categorized by various stages of the interview. The categories include “About You”, “About Your Work”, “Opinions”, “Describe Situations”, “Creative Questions”, “Your Path”, “The Position”, “The Practical”, “Finishing Questions”, and “Next Steps”. Ideal users of this template are HR professionals, hiring managers, and recruiters who regularly conduct job interviews. The template ensures that interviewers have a consistent and comprehensive set of questions to assess candidates effectively. This could be particularly beneficial for industries with high turnover rates or industries that conduct a high volume of interviews, such as the tech industry, customer service, retail, and hospitality. Get Template → Notion – New Hire (Manager Checklist) Template This template assists managers in organizing and executing the onboarding process for new employees. It contains a systematic checklist of tasks that managers need to complete to ensure a smooth onboarding experience for the new hire. The checklist includes sections such as “Preparing for the New Hire”, “Welcome and Orientation”, “Job-Specific Training and Resources”, “IT and Systems Setup”, “Introductions and Relationship Building”, “Setting Expectations and Goals”, and “Onboarding Feedback and Check-Ins”. The ideal users of this template are managers, team leads, and HR professionals who are responsible for integrating new employees into their teams and the larger organization. This template can be used across various industries, but it may be particularly beneficial in industries where there is frequent hiring and onboarding of new staff, such as in tech startups, retail, and healthcare industries. The structured and comprehensive format of this checklist ensures that all necessary steps in the onboarding process are taken care of, promoting a consistent onboarding experience across the organization. Get Template → Notion Performance Review Template This template is designed to streamline the staff performance review process. It assists in assessing an employee’s job performance, usually conducted quarterly, bi-annually, or annually, involving various company members like HR, the employee’s direct manager, company higher-ups, and co-workers. The template encourages an ongoing system for employees to self-review and receive direct feedback, which increases engagement and reduces turnover by fostering a sense of investment in the company’s success. Ideal users for this template include managers, HR departments, and team leaders in any industry, as it offers a structured approach to performance evaluations. It is particularly useful in situations where regular, organized feedback is important, such as project teams or companies with a strong focus on employee development and retention. Different types of reviews can be organized, including generic reviews, coaching sessions, the “tiger team” review, and the “blind date” review, making it adaptable to a wide range of company cultures and industry standards. Get Template → Notion – Professional Development Plan Template This is a resource designed to help list and track the goals for an employee’s skills and knowledge development throughout their career within a given organization. The template serves as a tool for performance reviews, allowing the manager or supervisor to assess the employee’s progress and discuss further opportunities for upskilling. It can also be used as a reference when discussing promotions and pay increases. Ideal users of this template would be human resource managers, team leaders, or any personnel responsible for employee development within an organization. The template would be particularly useful in industries where ongoing skills and knowledge development are essential, such as tech companies, educational institutions, and healthcare organizations. Get Template → Notion – Reference Check Template This template provides a set of standard questions that can be used as they are or as a guide to develop personalized questions for reference checks on job applicants. It is designed to gather information about the candidate’s qualifications, skills, work ethic, and suitability for the position from the references provided by the candidate. Ideal users of this template would be hiring managers, recruitment agencies, or anyone involved in the hiring process within an organization. This template would be suitable for use in any industry that places importance on thorough vetting of potential employees, such as the corporate sector, government agencies, and non-profit organizations. Get Template → Notion – Remote Asset Tracker Template This template is designed to help businesses keep track of their equipment or assets, especially when operating remotely. It facilitates the establishment of a central database containing comprehensive information about all fixed assets owned by a company, including item descriptions, serial numbers, purchase dates, and other relevant information. Ideal users for this template are businesses or organizations that have numerous physical assets to track, particularly those operating remotely or with distributed teams. The template is perfect for managing assets in a controlled and organized way, allowing users to monitor usage data and track assets wherever they go. It’s particularly well-suited to industries where asset management is crucial, such as manufacturing, logistics, IT, and construction. Get Template → Notion – Team Workload Planning Template It’s ideal for organizing and managing a team’s workload, tracking each team member’s tasks, and providing a high-level view into project timelines. This template is especially useful for project managers, team leads, and business owners who need to manage the distribution of tasks within their teams effectively. It can be used to balance workloads by assigning tasks to different team members or modifying due dates as required. This template is handy for businesses with multiple ongoing projects and a need for efficient task allocation and time management. It’s suitable for use in industries where project management is a critical aspect, such as IT, consulting, marketing, construction, and event planning. Get Template → In conclusion, Notion HR templates offer a game-changing solution for managing your human resources department in a centralized and efficient manner. By leveraging the power of Notion’s versatile platform, you can streamline your HR processes, improve collaboration, and ultimately elevate the employee experience within your organization. From onboarding new hires and tracking performance to managing employee records and facilitating team communication, Notion HR templates provide a comprehensive suite of tools to simplify and enhance your HR operations. By adopting Notion HR templates, you can say goodbye to manual paperwork, scattered documents, and disjointed communication channels. Instead, you can create a centralized hub where all your HR information resides, enabling you to access crucial data with just a few clicks. Additionally, Notion’s flexibility allows you to customize templates to suit your specific needs, ensuring that your HR workflows align with your organization’s unique requirements. Whether you’re a small business or a large enterprise, embracing Notion HR templates can bring a new level of efficiency, organization, and collaboration to your human resources department, ultimately contributing to the success of your organization as a whole. So why wait? Start exploring Notion HR templates today and revolutionize the way you manage your HR department.