Notion – HR Policies & Procedures Manual Template


This template is perfect for organising everything your employee’s need into a central staff manual.

Buy on

Notion – HR Policies & Procedures Manual Template

This template is perfect for organising your employees’ needs into a central staff manual. Dust off the age-old employee manual for today’s modern workforce! Keep an always up-to-date employee manual that can easily be edited and reorganised in drag & drop. Clearly categorize topics by creating separate lists for benefits, expenses, company policies, etc. and facilitate access to important documents securely. A human resources (HR) manual is a document that outlines your rules, responsibilities and standard processes for anything related to your workforce.

Give all existing and new employees access to your manual to promote consistency and to ensure all are aware of your rules, as well as their obligations and entitlements as your employee. If you employ people in your business, use our template to create an HR manual that outlines your policies and procedures for things like recruitment, promotions and staff leave.

Overview: Our Policies and Procedures Manual Template is a comprehensive tool designed to streamline your business operations.


  • Customizable Structure: Tailor the wording and sections to align with your specific business needs, location, and applicable laws.
  • Comprehensive Sections: From employment details, code of conduct, dress code, to IT and social media policies, the template covers various crucial areas.
  • Inclusive Policies: It includes sections on occupational health and safety, EEO, anti-bullying, pregnancy at work, and flexible working arrangements, promoting an inclusive workplace.

How to Use:

  • Easy to Use: With a user-friendly interface, the template is easy to navigate and edit.
  • Guided Assistance: For a smooth experience, we offer a short course to help you maximize the template’s potential.
  • Support for Additional Tools: Integrate form builders for information collection and embed videos effortlessly.

Who Is This For?

  • Small to medium-sized business owners
  • HR professionals
  • Startups
  • Consultants


What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you’re looking to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
  • The template will now be available in your own Notion account

For ongoing use, the steps are:

  • Login to Notion and select the template you want to view
  • Click on the Duplicate link in the top-right of your screen to create a copy to use
  • You’ll be able to retain the Notion template and work on the Duplicate (with a new name) and can repeat this process whenever you want to use the template again

The main reason for using a Policies and Procedures Manual is to ensure that all employees are aware of the policies and procedures in place at your company, as well as what is expected from them when they follow these guidelines. This manual will be used by management to review employee performance and conduct; it also serves as an important reference for employees who need to know about their rights and responsibilities within the organization.

What is a Policy & Procedure Manual? (Definition)

A policy and procedure manual is a written document that outlines the rules and regulations of an organization. It contains information on how to behave and act in certain situations. A good example of this would be if you were working at a restaurant and there was a rule against eating food off of the floor. You could read the policy and procedure manual and find out exactly what is allowed or not allowed in the workplace.

How Do I Write My Own Policies and Procedures Manual?

The first step to writing your own policies and procedures manual is to determine what type of business you are running. Are you a small business with less than 50 employees? Or do you have a large corporation with thousands of employees? Once you figure out which category you fall into, you can decide whether you want to write a general manual or one specifically tailored to your industry. If you are starting a new business, then you should probably start with a general manual that covers everything. However, if you already have a company with a lot of employees, then you might want to begin with a more specific manual that focuses on your field. For instance, if you work in sales, you might want to create a manual that explains the different types of contracts you use, such as standard contracts vs. long-term contracts.

Once you have decided on your topic, you will need to think about what kind of information you want to include in your manual. What exactly does your company offer its customers? How much money do you make per year? Is your company growing or shrinking? These questions help you decide what topics to cover in your manual. Another thing to consider is whether you want to give your employees any training before they begin working for you. For instance, if your company sells products online, you may want to provide your employees with some basic instructions on how to navigate through websites. In addition, you may want to explain how to file taxes correctly.

Once you have determined what information you want to include, you will need to choose where to put this information. There are two main places you can put your information: either in a separate section called “policies” or in the “procedures” portion of your manual. When putting information in the “policies section”, you will want to make sure that you clearly describe each policy so that employees understand what is expected of them. If you put your information in the “proceedings” section, you will want to create a list of steps that employees must take in order to complete a task. This way, if someone forgets something during a meeting, they can simply refer back to the manual and find the answer.

When creating your policies and procedures manual, remember to keep things simple! Make sure that all of your information is easy to follow. Also, try to avoid using too many words when explaining your policies and procedures. Finally, don’t forget to add a few pictures to your manual. Pictures help people remember things better than just text alone.


What should I include in our company policy & procedure manual?

The following items should be included in any company policy and procedure manual:

  • A summary of the organization’s mission statement (if applicable)
  • An organizational chart showing the hierarchy of authority
  • Employee benefits information such as vacation time, sick leave, retirement plans, etc.
  • Information on how to file grievances or complaints with human resources
  • A description of the organization’s values and ethics
  • Any special rules that apply to certain positions within the organization
  • Policies regarding sexual harassment, discrimination, safety, confidentiality, security, privacy, intellectual property rights, employee relations, etc.
  • A listing of the legal requirements that the organization must comply with
  • Information on how the organization handles emergencies
  • A description of any special services offered by the organization
  • A description of the organization’s goals and objectives
  • A description of how the organization operates
  • A description of who makes decisions in the organization
  • The names and job titles of officers and board members
  • A description of office equipment and supplies available to employees
Category: Tag: