Notion – Team Workload Planning Template

Notion – Team Workload Planning Template

This template is perfect for organising your team’s workload. Your team is your most precious resource, and managing their time effectively is key to your project’s success. This template helps you stay on top of team bandwidth, tracking what’s on the plate of each team member while giving you a high-level view into project timelines.

As things progress or change, you’ll be able to drag-and-drop tasks to different due dates or team members to balance workloads. Everything will be updated instantly, and your entire team will always be on the same page.

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What you need before purchase

• Basic knowledge of how to use Notion
• Paid Notion account if you’ve looking to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

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After purchase

After purchase you’ll be able to view the template immediately. The template can added to your Notion account by:

• Click on the template download link in Gumroad
• When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
• The template will now be available in your own Notion account

For ongoing use, the steps are:

• Login to Notion and select the template you want to view
• Click on the Duplicate link in the top-right of your screen to create a copy to use
• You’ll be able to retain the Notion template and work on the Duplicate (with a new name) and can repeat this process whenever you want to use the template again

How to get better at workload planning for your employees

If you’re a business owner, chances are that part of your day is busy with scheduling tasks for your employees. Make sure they have the right workload to be productive and get their job done on time.

Here we’ll cover how to schedule tasks for employees and optimize their productivity:

1. Multiple projects can lead to distractions

If you have multiple projects that need to be completed and you give all of them to one employee, they may feel overwhelmed. They might also feel like they can’t commit to something fully since there’s another project looming over their head.

2. Share workload with multiple employees

If you share workload with multiple employees, it could even out the workload and make it easier for employees to be self-sufficient.

3. Minimize workload if employees are sick

If you try and give an employee as much as possible while they’re sick, it could make them feel like they can’t call in sick again. This will burn them out and likely lead to other health issues such as stress or anxiety.

4. Give workload to single employees

If you give workload to single employees, they can be fully dedicated to one project. This will help them focus on the task at hand and complete it without feeling overwhelmed or stressed out.

5. Consider dependability in workload allocation

For example, if you find that certain people are always late or don’t show up to work on time, you’ll want to assign workload accordingly.

6. Create deadlines for workload

Creating deadlines will help employees be more engaged and feel like they have a sense of urgency. This could also help increase productivity since the workload is due in a certain amount of time.

7. Allow employees to manage workload themselves

If you trust your employees, you could let them manage workload on their own. This will help them organize workload and prioritize what needs to be done first.

8. Schedule workload during slow times

During slower times in the business day, it’s a good time to schedule workload so there won’t be any distractions for employees. This can also lead to increased productivity since employees will be able to focus better.

9. Schedule workload during busy times

You should also schedule workload during busy times in the business day so there won’t be any bottlenecks. Employees need to be able to get their work done quickly and without distractions so you can meet whatever demands are being put on your company.

10. Give workload to employees who are most qualified for it

If you want to make sure workload is getting done correctly, you should give workload only to the employees who are the most qualified for it. Make sure they have the skills and experience necessary to complete whatever task is at hand.

11. Track employee workload levels

You can track workload levels and find out who’s doing the most work at your company. This will help you see which employees need more workload, which ones have too much workload, and maybe even which ones might be bored or feel undervalued.

12. Make workload part of employee job descriptions

If workload is a core part of an employee’s job description, they will be more excited and motivated to complete workload.

13. Assign workload only if it’s critical for survival

There may be times when you need to assign workload even though it’s not a core part of the job. Make sure employees understand this is necessary for survival and they’ll focus on getting through workload as quickly and efficiently as possible.

14. Reduce workload if there are too many employees for workload

If workload is getting done efficiently but you’ve already hit the workload limit for your company, one option may be to reduce workload by adding or training more employees. This will help out in the long run even though it might mean now everyone works less.

15. Reduce workload if there are too many workload resources

You should also consider reducing workload if you have more workload resources than workload. Make sure to take into account salary, expenses, and so on to figure out the best way to manage workload in your company.

16. Reduce workload if employees can complete it in less time than allotted

If employees find they can complete workload in less time than is allotted, you may want to reduce workload. This will help them stay on task and make sure they don’t get distracted by other tasks while trying to complete workload.

17. Reduce workload if employees are more efficient than what was expected

If workload resources are usually efficient but find themselves falling behind, you can reduce workload. This will help them get through workload more quickly so they can move on to other projects.

18. Reduce workload if employees are less efficient than what was expected

If workload resources usually aren’t very efficient but suddenly fall behind, you may want to reduce workload. This will help them focus on getting workload done and not worry about completing other tasks.

19. Reduce workload if workload is expected to be low in the future

If workload resources know workload is going to be low in the future, you may want to reduce workload. This will help them focus on other projects and tasks that need immediate attention instead of getting distracted by having too much free time.

20. Don’t interfere with workload resources completing workload

Don’t interfere with workload resources working on workload, especially if you’re not sure what workload is about or how it’s being done. This will help them complete workload as quickly and efficiently as possible so they can get back to work.

21. Don’t give too much workload to one resource alone

You should also avoid giving workload to one workload resource alone, even if they’re the most qualified. This will help you avoid them getting burned out and spending too much time on workload.

22. Make workload fun so workers enjoy it

Workers should be able to complete workload quickly and correctly without feeling stressed or overwhelmed. This can be accomplished by making workload fun so workload resources enjoy it.

23. Give workload that doesn’t require too much thinking or creativity

It may be difficult for workload resources to complete workload if it requires them to think too much or use creative skills. If this is the case, you should avoid giving workload like this unless you want to spend a lot of time on it yourself.

24. Make workload fun so workload resources enjoy it

If workload resources love doing their work, it will be easy for them to complete workload as quickly and efficiently as possible. This can be accomplished by making workload fun so workload resources enjoy completing workload instead of dreading it or putting it off.

25. Stick to a strict schedule if you want workload to take less time

If you want workload to take less time, it may be best to stick to a strict schedule. This will help workload resources know when they need to start working and help them finish workload in that limited amount of time.

26. Don’t give too much workload at once if you want workload resources to complete workload

Don’t give workload resources too much workload at once if you want them to complete workload. This will help them complete workload a little bit at a time and keep different parts of the workload from getting too overwhelming. If workload is one task, however, you should spread it out over the period of time you want workload resources to do their work.