Notion – Weekly HR Meeting Template

Notion – Weekly HR Meeting Template

This template is perfect for planning and running weekly HR meetings with your team in Notion. Meetings about employee job performance can be among the least enjoyable types of meetings for any worker. No one wants their colleagues to fail, but, occasionally, expectations aren’t being met and corrective action must be taken. One way to make such difficult meetings less stressful is to have an organized agenda. You can use this agenda to drive the meeting ahead in a professional and clear fashion. It is also a handy reminder to anyone attending the meeting of what needs to get addressed. Even if you’re taking notes during the meeting, a clear agenda can help keep you on course and focused.

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What you need before purchase

• Basic knowledge of how to use Notion
• Paid Notion account if you want to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

• Click on the template download link in Gumroad
• When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
• The template will now be available in your own Notion account

What is a Weekly HR Meeting Template?

A Weekly HR Meeting Template is a pre-designed format or agenda used for conducting regular meetings within the human resources department. It provides a structured framework for discussing HR-related topics, addressing employee matters, and aligning HR initiatives with organizational goals. The template helps HR professionals effectively manage their weekly meetings and ensure consistent communication and collaboration within the HR team.

Here are some common elements you might find in a Weekly HR Meeting Template:

1. Meeting Details:
– Date, time, and location of the meeting.
– Attendees list, including HR team members and any other relevant stakeholders.

2. Agenda Items:
– A list of specific topics or agenda items to be discussed during the meeting.
– Examples of agenda items may include HR updates, employee onboarding, performance management, training and development, employee relations, policy updates, recruitment updates, and upcoming HR initiatives.

3. Review of Previous Meeting Minutes:
– Briefly review the minutes or action items from the previous week’s HR meeting.
– Discuss the progress, completion, or any updates related to the previous action items.

4. HR Updates and Announcements:
– Share updates, news, or announcements relevant to the HR department or the organization as a whole.
– This can include policy changes, HR-related events, training opportunities, or other relevant information.

5. Employee Matters:
– Discuss any employee-related matters, such as new hires, departures, promotions, transfers, or employee concerns.
– Provide updates on employee performance, recognition, or disciplinary actions.

6. Project Updates:
– Review the progress and updates on ongoing HR projects, initiatives, or campaigns.
– Discuss any challenges, milestones, or upcoming deadlines.

7. Training and Development:
– Discuss training and development initiatives, upcoming workshops, or learning opportunities for employees.
– Share updates on employee training progress or certifications.

8. Open Discussion or Q&A:
– Allow time for open discussion or a question-and-answer session, where team members can share their thoughts, ask questions, or seek clarification on HR-related matters.

9. Action Items and Follow-up:
– Document the action items discussed during the meeting and assign responsibilities to the relevant team members.
– Set deadlines and establish a follow-up plan to ensure the completion of the action items.

10. Next Meeting:
– Set a date, time, and agenda for the next HR meeting.
– Mention any specific preparations or topics to be covered in the upcoming meeting.

The purpose of a Weekly HR Meeting Template is to facilitate effective communication, collaboration, and alignment within the HR department. It ensures that key HR topics are addressed, employee matters are managed, and HR initiatives are properly coordinated. The template helps HR professionals stay organized, track progress, and foster a proactive HR approach.

Please note that the specific elements and design of a Weekly HR Meeting Template may vary based on individual preferences and the specific requirements of your HR team. It is recommended to customize the template based on your specific needs and adjust the sections or prompts as necessary.

How do I create a Weekly HR Meeting Template in Notion?

To create a Weekly HR Meeting Template in Notion, you can follow these steps:

1. Open Notion and create a new page or open an existing one where you want to create the template.

2. Decide on the structure and layout of your template. Consider the elements you want to include in your Weekly HR Meeting Template, such as meeting details, agenda items, review of previous meeting minutes, HR updates and announcements, employee matters, project updates, training and development, open discussion or Q&A, action items and follow-up, and next meeting details.

3. Start by adding headings or subheadings for each element. You can use the “/” command in Notion to quickly create different block types, such as headings, subheadings, or bullet points.

4. Under the “Meeting Details” section, include the date, time, and location of the meeting. Add an attendees list, including HR team members and any other relevant stakeholders.

5. Create a section for “Agenda Items” and list the specific topics or agenda items to be discussed during the meeting. Examples may include HR updates, employee onboarding, performance management, training and development, employee relations, policy updates, recruitment updates, and upcoming HR initiatives.

6. Add a section for “Review of Previous Meeting Minutes” and briefly review the minutes or action items from the previous week’s HR meeting. Discuss the progress, completion, or any updates related to the previous action items.

7. Include a section for “HR Updates and Announcements” and share updates, news, or announcements relevant to the HR department or the organization as a whole. This can include policy changes, HR-related events, training opportunities, or other relevant information.

8. Create a section for “Employee Matters” and discuss any employee-related matters, such as new hires, departures, promotions, transfers, or employee concerns. Provide updates on employee performance, recognition, or disciplinary actions.

9. Add a section for “Project Updates” and review the progress and updates on ongoing HR projects, initiatives, or campaigns. Discuss any challenges, milestones, or upcoming deadlines.

10. Include a section for “Training and Development” and discuss training and development initiatives, upcoming workshops, or learning opportunities for employees. Share updates on employee training progress or certifications.

11. Create a section for “Open Discussion or Q&A” and allocate time for team members to share their thoughts, ask questions, or seek clarification on HR-related matters.

12. Add a section for “Action Items and Follow-up” and document the action items discussed during the meeting. Assign responsibilities to the relevant team members and set deadlines. Establish a follow-up plan to ensure completion of the action items.

13. Include a section for “Next Meeting” and set a date, time, and agenda for the next HR meeting. Mention any specific preparations or topics to be covered in the upcoming meeting.

14. Customize and refine the template: Adjust the formatting, colors, or styles to make the template visually appealing and easy to read. You can also add additional sections or customize the template based on your specific needs.

15. Save and reuse: Once you have completed your Weekly HR Meeting Template, save it for future use. You can duplicate the page to create multiple meeting templates for different weeks or modify the template as needed.

By following these steps, you can create a Weekly HR Meeting Template in Notion that suits your specific HR meeting management needs. Remember to customize the template based on your requirements and adjust the structure or sections as necessary.