Notion – All-Hands Company Meeting Template


This template is perfect for organising your team’s all company meetings.

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Notion – All-Hands Company Meeting Template

This template is perfect for organising your team’s all company meetings. Staff or “all hands” meetings are critical for keeping communication open across your entire company, and making sure everyone is up to date on business goals and objectives. They’re a space to share everything from updates to your HR handbook to announcements about a new product launch, but also a way to foster collaboration, transparency, and alignment. So, naturally, planning these meetings is critical as well.

An all-hands meeting (also known as a town hall) is an event that brings together every employee in your company. Done right, all-hands can be a great tool to drive transparency, build a sense of community, and keep communication open across teams.

  • Start your all-hands meeting with important updates about your business strategy. Use this time to present key numbers from the past month and review how those results compare with your goals. You can also take the opportunity to talk about changes in the market, important learnings, and new initiatives that the company is embarking on.
  • Leverage the second part of the meeting to boost team morale and congratulate different teams for any successful projects and initiatives.
    All-hands meetings give you an opportunity to foster communication and collaboration across teams. That’s why it’s important to ask different departments to present at every meeting.
  • In order to make your all-hands meetings more interesting and interactive, you can invite a member of each department to present a project or important update.
  • One of the most important sections of your all-hands meeting agenda is the Q&A, where employees can write down questions for the CEO and anyone in the leadership team.
  • In order to avoid awkward silences, you can encourage employees to write down their questions before the meeting.
  • Collaborating on the questions for an all-hands ahead of time gives everyone a different perspective, and sometimes triggers questions that people wouldn’t have thought of otherwise. It can also be a great way of making sure that the most pressing and popular questions are asked first, because everyone has had a chance to read through them all.
  • Last but not least, you can finish your all-hands meeting with important reminders. These can include upcoming events, launches, and any initiatives that need everyone’s support.
    This could also be a good moment to celebrate work anniversaries and introduce new hires! Foster a culture of collaboration with this all-hands meeting template!


What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you’ve looking to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.


After purchase

After purchase you’ll be able to view the template immediately. The template can added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
  • The template will now be available in your own Notion account

For ongoing use, the steps are:

  • Login to Notion and select the template you want to view
  • Click on the Duplicate link in the top-right of your screen to create a copy to use
  • You’ll be able to retain the Notion template and work on the Duplicate (with a new name) and can repeat this process whenever you want to use the template again
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