Notion – Remote All-Hands Meeting Template

Notion – Remote All-Hands Meeting Template

This template is perfect for planning and running remote all-hands meetings in Notion. The all-hands meetings are important meetings that call every employee for updates on the company and provide recognition for outstanding work, including the CEO speaking directly to their team members. Often these meetings involve having the CEO or other leaders speak directly to their employees so their teams have information direct from their leadership. Although all-hands meetings can be company-wide, they often are held locally or even within a department, such as engineering. These meetings can be scheduled either frequently or when there is important news that needs to be conveyed to employees. As important as an all-hands meeting may be, it requires an all-employee meeting agenda. Especially if communication is remote, a remote all-hands meeting agenda keeps the meeting on track and avoids it from getting sidetracked with unnecessary tasks and issues that are better suited for small and more focused meetings. An agenda also helps prevent the meeting from becoming too broad and unfocused. A good idea is to send out the all-hands presentation beforehand so employees know what topics to expect during the meeting.

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What you need before purchase

• Basic knowledge of how to use Notion
• Paid Notion account if you want to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

• Click on the template download link in Gumroad
• When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
• The template will now be available in your own Notion account

What is a Remote All-Hands Meeting Template?

A Remote All-Hands Meeting Template is a pre-designed format or agenda used for conducting company-wide meetings when employees are working remotely. It provides a structured framework for organizing and facilitating virtual all-hands meetings, where all employees come together to receive updates, share important information, and foster a sense of connection and alignment within the organization. The template helps ensure that remote all-hands meetings are effective, engaging, and inclusive.

Here are some common elements you might find in a Remote All-Hands Meeting Template:

1. Meeting Details:
– Date, time, and virtual meeting platform for the all-hands meeting.
– Include any relevant instructions or access details for remote participants.

2. Welcome and Introduction:
– Begin the meeting with a warm welcome and introduction.
– Set the tone for the meeting and establish a sense of community and engagement.

3. Company Updates:
– Share important company-wide updates, such as financial performance, business milestones, or strategic initiatives.
– Provide transparency on organizational goals, progress, and challenges.

4. Team Highlights:
– Showcase achievements, milestones, or notable projects from different teams or departments.
– Recognize outstanding contributions and celebrate successes.

5. Employee Spotlights:
– Feature individual employees or teams to highlight their work, accomplishments, or unique contributions.
– Showcase stories that exemplify the company’s values or culture.

6. Guest Speakers:
– Invite guest speakers, such as executives, industry experts, or external partners, to provide insights, inspiration, or expertise on relevant topics.
– Ensure their presentations align with the meeting’s objectives.

7. Q&A or Panel Discussion:
– Allocate time for a live Q&A session or panel discussion.
– Allow employees to ask questions, share feedback, or engage in interactive discussions with leadership or presenters.

8. Employee Engagement Activities:
– Include interactive activities or polls to engage remote participants and encourage active participation.
– Examples include live polls, virtual team-building exercises, or interactive quizzes.

9. Open Mic or Employee Shoutouts:
– Provide a platform for employees to share their thoughts, ideas, or shoutouts to colleagues.
– Encourage participation and create a sense of belonging and recognition.

10. Next Steps and Call to Action:
– Summarize key takeaways from the meeting.
– Communicate any action items or next steps for employees to follow up on.

11. Meeting Conclusion:
– Close the meeting with closing remarks, gratitude, or inspiring messages.
– Reinforce key messages and express appreciation for employee contributions.

The purpose of a Remote All-Hands Meeting Template is to facilitate effective communication, alignment, and engagement among remote employees. The template helps ensure that important company-wide information is shared, employee achievements are recognized, and employees feel connected and informed. It provides a structured framework for organizing virtual all-hands meetings and helps maintain a sense of unity within the organization.

Please note that the specific elements and design of a Remote All-Hands Meeting Template may vary based on individual preferences, the size of the organization, and the specific objectives of the meeting. It is recommended to customize the template based on your organization’s needs and adjust the sections or prompts as necessary.

How do I create a Remote All-Hands Meeting Template in Notion?

To create a Remote All-Hands Meeting Template in Notion, you can follow these steps:

1. Open Notion and create a new page or open an existing one where you want to create the template.

2. Decide on the structure and layout of your template. Consider the elements you want to include in your Remote All-Hands Meeting Template, such as meeting details, welcome and introduction, company updates, team highlights, employee spotlights, guest speakers, Q&A or panel discussion, employee engagement activities, open mic or employee shoutouts, next steps and call to action, and meeting conclusion.

3. Start by adding headings or subheadings for each element. You can use the “/” command in Notion to quickly create different block types, such as headings, subheadings, or bullet points.

4. Under the “Meeting Details” section, include the date, time, and virtual meeting platform for the all-hands meeting. Add any relevant instructions or access details for remote participants.

5. Create a section for “Welcome and Introduction” and begin the meeting with a warm welcome and introduction. Set the tone for the meeting and establish a sense of community and engagement.

6. Add a section for “Company Updates” and share important company-wide updates, such as financial performance, business milestones, or strategic initiatives. Provide transparency on organizational goals, progress, and challenges.

7. Include a section for “Team Highlights” and showcase achievements, milestones, or notable projects from different teams or departments. Recognize outstanding contributions and celebrate successes.

8. Create a section for “Employee Spotlights” and feature individual employees or teams to highlight their work, accomplishments, or unique contributions. Showcase stories that exemplify the company’s values or culture.

9. Add a section for “Guest Speakers” and invite guest speakers, such as executives, industry experts, or external partners, to provide insights, inspiration, or expertise on relevant topics. Ensure their presentations align with the meeting’s objectives.

10. Include a section for “Q&A or Panel Discussion” and allocate time for a live Q&A session or panel discussion. Allow employees to ask questions, share feedback, or engage in interactive discussions with leadership or presenters.

11. Create a section for “Employee Engagement Activities” and include interactive activities or polls to engage remote participants and encourage active participation. Examples include live polls, virtual team-building exercises, or interactive quizzes.

12. Add a section for “Open Mic or Employee Shoutouts” and provide a platform for employees to share their thoughts, ideas, or shoutouts to colleagues. Encourage participation and create a sense of belonging and recognition.

13. Include a section for “Next Steps and Call to Action” and summarize key takeaways from the meeting. Communicate any action items or next steps for employees to follow up on.

14. Create a section for “Meeting Conclusion” and close the meeting with closing remarks, gratitude, or inspiring messages. Reinforce key messages and express appreciation for employee contributions.

15. Customize and refine the template: Adjust the formatting, colours, or styles to make the template visually appealing and easy to read. You can also add additional sections or customize the template based on your specific needs.

16. Save and reuse: Once you have completed your Remote All-Hands Meeting Template, save it for future use. You can duplicate the page to create multiple meeting templates or modify the template as needed.

By following these steps, you can create a Remote All-Hands Meeting Template in Notion that suits your specific virtual all-hands meeting needs. Remember to customize the template based on your organization’s requirements and adjust the sections or prompts as necessary.