Notion – Team Meeting Template

Notion – Team Meeting Template

This template is perfect for planning and running meetings with your team in Notion. A team meeting agenda should be an organized and scheduled list that helps you prioritize the most important issues and keep things moving along smoothly and efficiently. It’s also there to help you stay focused and avoid wasting everyone’s time. However, it doesn’t take much planning to come up with a good agenda – just think about what you want to accomplish and how you want to get there. And if you do decide to make an agenda, remember that it’s not just about writing out a bunch of bullet points. You’ll also need to consider who needs to know about the agenda, how often you’re likely to meet, and any special considerations such as holidays or vacations.

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What you need before purchase

• Basic knowledge of how to use Notion
• Paid Notion account if you want to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

• Click on the template download link in Gumroad
• When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
• The template will now be available in your own Notion account

What is a Team Meeting Template?

A Team Meeting Template is a predefined format or structure used to plan and conduct effective team meetings. It provides a framework for organizing meeting agendas, setting objectives, and ensuring productive discussions and outcomes.

A typical Team Meeting Template includes the following components:

1. Meeting Details: This section includes the date, time, and location (if applicable) of the meeting. It helps team members be aware of the meeting logistics and schedule their time accordingly.
2. Attendees: The template lists the names or roles of the individuals expected to attend the meeting. This ensures that the necessary team members and stakeholders are present.
3. Meeting Objective: The meeting objective states the purpose or desired outcome of the meeting. It provides focus and clarity to guide the discussions and activities during the meeting.
4. Agenda: The agenda outlines the topics or items to be discussed in the meeting and their allotted time frames. It helps structure the meeting and ensures that all necessary points are covered. The agenda may include sections like “Opening Remarks,” “Review of Previous Meeting Minutes,” “Action Item Updates,” “Discussion Topics,” “Decisions to be Made,” and “Next Steps.”
5. Review of Previous Meeting Minutes: If applicable, this section reviews the minutes or notes from the previous meeting. It provides an opportunity to address any outstanding action items, track progress, and ensure continuity in discussions.
6. Discussion Topics: This section lists the specific discussion topics or agenda items to be covered during the meeting. Each topic may have a brief description to provide context for the discussion.
7. Time Allocation: The template designates the estimated time for each discussion topic or agenda item. This helps manage time effectively and ensure that discussions stay on track.
8. Action Items: The action items section captures the tasks or follow-up actions that arise during the meeting. It includes assigning responsible parties, setting deadlines, and tracking progress. The action items section helps ensure accountability and progress towards goals.
9. Decisions: This section records any decisions made during the meeting. It includes the details of the decision, responsible parties, and any necessary follow-up actions.
10. Next Steps: The next steps section outlines the key actions or tasks to be taken after the meeting. It helps ensure clarity and alignment on the next course of action.
11. Any Other Business: This section allows team members to raise any additional topics or items for discussion that may not be on the original agenda.
12. Closing Remarks: This section provides an opportunity for final comments, reminders, or announcements before concluding the meeting.

By utilizing a Team Meeting Template, teams can structure their meetings effectively, ensure all necessary points are covered, and facilitate productive discussions and outcomes. The template promotes organization, collaboration, and accountability, leading to more efficient and successful team meetings.

How do I create a Team Meeting Template in Notion?

To create a Team Meeting Template in Notion, you can follow these steps:

1. Open Notion: Launch the Notion application on your device or access it through your web browser.
2. Create a New Page: Click on the “+” button or select “New Page” to create a new page for your Team Meeting Template.
3. Choose a Template: Template Road offers several template options. You can either start with a blank page or use a pre-designed template that suits your needs. To find a suitable template, you can search for keywords like “team meeting,” “meeting agenda,” or “meeting template” in the Notion template gallery.
4. Customize the Template: Once you’ve selected a template or started with a blank page, you can customize it to create your Team Meeting Template. Modify the headings, sections, and subheadings to match the components mentioned earlier, such as Meeting Details, Attendees, Meeting Objective, Agenda, Review of Previous Meeting Minutes, Discussion Topics, Time Allocation, Action Items, Decisions, Next Steps, Any Other Business, and Closing Remarks.
5. Meeting Details: Add a section where you include the date, time, and location (if applicable) of the meeting. Customize this section to reflect the specific meeting details.
6. Attendees: Create a section or table to list the names or roles of the individuals expected to attend the meeting. Customize this section to include the relevant team members and stakeholders.
7. Meeting Objective: Add a section or text block to state the objective or desired outcome of the meeting. Customize this section to reflect the purpose of the specific team meeting.
8. Agenda: Create a section or bullet list to outline the agenda items or discussion topics for the meeting. Include subheadings for each item and specify the time allocation for each topic. Customize this section to match the agenda items relevant to your team meeting.
9. Review of Previous Meeting Minutes: If applicable, add a section to review the minutes or notes from the previous meeting. Customize this section to reflect the relevant details and ensure continuity in discussions.
10. Discussion Topics: Add a section or bullet list to capture the specific discussion topics or agenda items to be covered during the meeting. Customize this section to reflect the relevant topics for your team meeting.
11. Time Allocation: Create a section or table to allocate time for each discussion topic or agenda item. Specify the estimated time for each item to manage time effectively during the meeting.
12. Action Items: Add a section or table to capture the action items or follow-up tasks that arise during the meeting. Include columns for tasks, responsible parties, deadlines, and status. Customize this section to reflect the action items relevant to your team meeting.
13. Decisions: Create a section or table to record any decisions made during the meeting. Include columns for decision details, responsible parties, and any necessary follow-up actions.
14. Next Steps: Add a section or bullet list to outline the key actions or tasks to be taken after the meeting. Customize this section to reflect the next steps relevant to your team meeting.
15. Any Other Business: Create a section or text block that allows team members to raise any additional topics or items for discussion that may not be on the original agenda.
16. Closing Remarks: Add a section or text block to provide final comments, reminders, or announcements before concluding the meeting.
17. Save as a Template: After customizing your Team Meeting Template, save it in Notion. This allows you to reuse it for future team meetings by duplicating the template for each new meeting.

By following these steps, you can create a Team Meeting Template in Notion that suits your specific team meeting needs. Notion provides flexibility and customization options, allowing you to tailor the template to your requirements and easily manage your team meetings