Notion – Meeting Agenda Template

Notion – Meeting Agenda Template

This template is perfect for setting up a meeting agenda in Notion. An agenda is a list of items or events you want to discuss during a meeting. The main purpose is to provide attendees with an overview of what they’ll be working on and when so they can prepare accordingly. Before the meeting starts, make sure everyone knows what’s expected and what needs to get done.

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What you need before purchase

• Basic knowledge of how to use Notion
• Paid Notion account if you want to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

• Click on the template download link in Gumroad
• When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
• The template will now be available in your own Notion account

What is a Meeting Agenda Template?

A Meeting Agenda Template is a pre-designed format or document that outlines the topics, discussions, and activities to be covered during a meeting. It serves as a guide for participants, ensuring that the meeting stays focused, organized, and productive. The template typically includes details such as the meeting date, time, location, participants, and a structured list of agenda items.

Here are some common elements you might find in a Meeting Agenda Template:

1. Meeting Details:
– Date, time, and location of the meeting.
– Attendees list, including names and roles of participants.
– Meeting facilitator or chairperson.

2. Opening and Welcome:
– Brief introduction and welcome by the chairperson.
– Overview of the meeting’s purpose and objectives.

3. Review and Approval of Previous Minutes:
– A section to review and approve the minutes from the previous meeting.
– Discuss any actions taken or decisions made based on the previous minutes.

4. Agenda Items:
– List of specific topics or agenda items to be discussed during the meeting.
– Each agenda item should have a clear title and allotted time.

5. Discussion and Decision-making:
– Provide a designated time for discussion and decision-making on each agenda item.
– Outline any necessary background information or context for the discussion.

6. Action Items and Assignments:
– Capture action items, tasks, or responsibilities that arise during the meeting.
– Specify the person responsible and the deadline for each action item.

7. Next Meeting Date and Adjournment:
– Determine the date, time, and location of the next meeting.
– Officially conclude the current meeting with closing remarks or next steps.

The purpose of a Meeting Agenda Template is to provide a structured outline for the meeting, ensuring that all relevant topics are covered, time is managed effectively, and participants are aware of the meeting’s objectives. It helps create a clear roadmap for the meeting, promotes efficiency, and ensures that important discussions and decisions are addressed.

Please note that the specific elements and design of a Meeting Agenda Template may vary based on individual preferences, the nature of the meeting, and the organization’s requirements. It is recommended to customize the template based on your specific needs and adjust the sections or prompts as necessary.

How do I create a Meeting Agenda Template in Notion?

To create a Meeting Agenda Template in Notion, you can follow these steps:

1. Open Notion and create a new page or open an existing one where you want to create the template.

2. Decide on the structure and layout of your template. Consider the elements you want to include in your Meeting Agenda Template, such as meeting details, opening and welcome, review and approval of previous minutes, agenda items, discussion and decision-making, action items and assignments, and next meeting date and adjournment.

3. Start by adding headings or subheadings for each element. You can use the “/” command in Notion to quickly create different block types, such as headings, subheadings, or bullet points.

4. Under the “Meeting Details” section, include the date, time, and location of the meeting. Add an attendees list, including names and roles of participants. Mention the meeting facilitator or chairperson.

5. Create a section for “Opening and Welcome” and provide a brief introduction and welcome by the chairperson. Give an overview of the meeting’s purpose and objectives.

6. Add a section for “Review and Approval of Previous Minutes” and provide an opportunity to review and approve the minutes from the previous meeting. Discuss any actions taken or decisions made based on the previous minutes.

7. Include a section for “Agenda Items” and create a structured list of specific topics or agenda items to be discussed during the meeting. Each agenda item should have a clear title and allotted time.

8. Create a section for “Discussion and Decision-making” and provide a designated time for discussion and decision-making on each agenda item. Outline any necessary background information or context for the discussion.

9. Add a section for “Action Items and Assignments” and capture action items, tasks, or responsibilities that arise during the meeting. Specify the person responsible and the deadline for each action item.

10. Include a section for “Next Meeting Date and Adjournment” and determine the date, time, and location of the next meeting. Officially conclude the current meeting with closing remarks or next steps.

11. Customize and refine the template: Adjust the formatting, colors, or styles to make the template visually appealing and easy to read. You can also add additional sections or customize the template based on your specific needs.

12. Save and reuse: Once you have completed your Meeting Agenda Template, save it for future use. You can duplicate the page to create multiple meeting templates or modify the template as needed.

By following these steps, you can create a Meeting Agenda Template in Notion that suits your specific meeting management needs. Remember to customize the template based on your requirements and adjust the sections or prompts as necessary.