Notion – Weekly Kickoff Meeting Template

Notion – Weekly Kickoff Meeting Template

This template is perfect for planning and running weekly kickoff meetings with your team in Notion. When you start a new project, you want everyone involved to be on the same wavelength. A project kickoff meeting ensures you’re all aligned on key details and gets everyone on board before work begins. It’s an important step in the project lifecycle, so make sure you’ve got everything covered. Whether you’re planning a one-off event or running a recurring series, we’ve got templates for every type of project kickoff meeting. You’ll find everything you need to plan, run, and review a project kickoff meeting right here.

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What you need before purchase

• Basic knowledge of how to use Notion
• Paid Notion account if you want to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

• Click on the template download link in Gumroad
• When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
• The template will now be available in your own Notion account

What is a Weekly Kickoff Meeting Template?

A Weekly Kickoff Meeting Template is a pre-designed format or outline used to conduct recurring meetings at the beginning of each week. It provides a structured framework to review the previous week, set goals and priorities for the upcoming week, and align team members on tasks and projects.

Here are some common elements you might find in a Weekly Kickoff Meeting Template:

1. Meeting details: This section typically includes information such as the meeting date, time, location (if applicable), and a list of attendees, including team members and any other relevant individuals.
2. Review of the previous week: The template may include a section to review the accomplishments, challenges, and progress made during the previous week. This allows team members to provide updates, highlight achievements, and discuss any issues or obstacles encountered.
3. Goals and priorities for the week: This section is dedicated to setting goals and priorities for the upcoming week. It provides an opportunity for team members to define their objectives, align with the overall project or organizational goals, and discuss any specific tasks or projects they will be working on.
4. Task assignment and updates: The template may include a section to assign or update tasks for the week. Team members can report on the status of their ongoing assignments, provide updates on completion or delays, and discuss any dependencies or resource needs.
5. Agenda for the week: This section outlines the key activities, events, or meetings scheduled for the week. It helps team members stay informed about important events or deadlines and ensures everyone is aware of their responsibilities and commitments.
6. Discussion and collaboration: The template may allocate time for discussions, brainstorming sessions, or collaboration opportunities. This allows team members to address specific topics, share ideas, seek input or feedback, and foster a collaborative environment.
7. Action items and follow-up: This section captures action items and follow-up tasks identified during the meeting. It ensures that decisions made and tasks assigned during the kickoff meeting are properly documented, tracked, and followed up on.
8. The purpose of a Weekly Kickoff Meeting Template is to provide a structured framework for conducting productive weekly meetings. It helps team members align their goals, stay informed about project progress, and foster effective communication and collaboration. The template allows for consistency and ensures that important topics and tasks are addressed regularly, enabling efficient planning and execution of work throughout the week.

How do I create a Weekly Kickoff Meeting Template in Notion?

To create a Weekly Kickoff Meeting Template in Notion, you can follow these steps:

1. Open Notion and create a new page or open an existing one where you want to create the template.
2. Decide on the structure and layout of your template. Consider the sections and information you want to include, such as meeting details, review of the previous week, goals and priorities for the week, task assignment and updates, agenda for the week, discussion and collaboration, and action items and follow-up.
3. Start by adding headings or subheadings for each section. You can use the “/” command in Notion to quickly create different block types, such as headings, subheadings, or bullet points.
4. Fill in the meeting details: Create a section to input the meeting details, such as the meeting date, time, location (if applicable), and the list of attendees.
5. Review the previous week: Add a section to review the accomplishments, challenges, and progress made during the previous week. Team members can provide updates, share successes or setbacks, and discuss any lessons learned.
6. Set goals and priorities for the week: Create a section dedicated to setting goals and priorities for the upcoming week. Each team member can define their objectives, align with the overall project or organizational goals, and discuss any specific tasks or projects they will be working on.
7. Task assignment and updates: Add a section to assign or update tasks for the week. Team members can report on the status of their ongoing assignments, provide updates on completion or delays, and discuss any dependencies or resource needs.
8. Outline the agenda for the week: Create a section that outlines the key activities, events, or meetings scheduled for the week. It helps team members stay informed about important events or deadlines and ensures everyone is aware of their responsibilities and commitments.
9. Allow for discussion and collaboration: Reserve a section for discussions, brainstorming sessions, or collaboration opportunities. Team members can address specific topics, share ideas, seek input or feedback, and foster a collaborative environment.
10. Capture action items and follow-up tasks: Add a section to capture action items and follow-up tasks identified during the meeting. Ensure that decisions made and tasks assigned during the kickoff meeting are properly documented, tracked, and followed up on.
11. Customize and refine the template: Adjust the formatting, colours, or styles to make the template visually appealing and easy to read. You can also add additional sections or customize the template based on your specific team and project needs.
12. Save and reuse: Once you have completed your template, save it for future use. You can duplicate the page to create weekly kickoff meeting templates for different weeks or modify the template as needed for various projects or teams.

By following these steps, you can create a Weekly Kickoff Meeting Template in Notion that suits your specific team and project requirements. Remember to customize the template based on your needs and adjust the structure or sections as necessary.