Notion – Remote Team Meeting Template

Notion – Remote Team Meeting Template

This template is perfect for planning and running remote team meetings in Notion. Remote teams are often scattered across different locations and time zones. This can make it difficult to communicate effectively, coordinate tasks, and keep everyone aligned on priorities and goals—especially if you’re not physically together. To help your team stay connected, share information about upcoming events, deadlines, and important changes. Use the remote team calendar template to create an agenda for each meeting so your team knows what topics to discuss and how much time to allot for each topic. Include links to relevant files, presentations, and other materials your team needs to complete their work efficiently. By keeping these items centralized, you’ll save time during meetings and let your team focus on discussing issues instead of searching for things.

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What you need before purchase

• Basic knowledge of how to use Notion
• Paid Notion account if you want to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

• Click on the template download link in Gumroad
• When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
• The template will now be available in your own Notion account

What is a Remote Team Meeting Template?

A Remote Team Meeting Template is a pre-designed format or agenda used for conducting virtual meetings with remote team members. It provides a structured framework for organizing and facilitating effective remote team meetings, ensuring that the meeting stays focused, productive, and inclusive. The template typically includes elements such as meeting details, agenda items, discussion points, action items, and next steps.

Here are some common elements you might find in a Remote Team Meeting Template:

1. Meeting Details:
– Date, time, and virtual meeting platform for the remote team meeting.
– Attendees list, including names and roles of team members attending the meeting.

2. Welcome and Icebreaker:
– Begin the meeting with a warm welcome and an icebreaker activity to create a positive and inclusive atmosphere.
– Encourage team members to share updates or interesting experiences.

3. Review of Previous Action Items:
– Recap the action items from the previous meeting and check the status of their completion.
– Ensure accountability and address any outstanding tasks.

4. Agenda Items:
– List of specific topics or agenda items to be discussed during the meeting.
– Each agenda item should have a clear title and allotted time.

5. Discussion Points:
– Outline key discussion points or talking points for each agenda item.
– Encourage team members to share their insights, ideas, or concerns related to each topic.

6. Action Items and Assignments:
– Capture new action items, tasks, or responsibilities that arise during the meeting.
– Assign ownership, set deadlines, and communicate expectations for each action item.

7. Progress Updates:
– Provide an opportunity for team members to share updates on their ongoing projects or tasks.
– Highlight milestones achieved, challenges faced, and any support needed.

8. Team Collaboration and Feedback:
– Foster collaboration and teamwork by encouraging open discussions and idea sharing.
– Seek feedback from team members on processes, workflows, or any areas that need improvement.

9. Next Steps and Follow-up:
– Summarize the key takeaways from the meeting and outline the next steps.
– Clarify expectations, deadlines, and any follow-up actions required.

10. Meeting Conclusion:
– Close the meeting with a brief recap of the important points discussed.
– Provide an opportunity for team members to ask questions or share any final thoughts.

The purpose of a Remote Team Meeting Template is to provide a structured framework for virtual team meetings, ensuring that important discussions are covered, action items are documented, and team members stay aligned and engaged. The template helps maintain productivity and collaboration in remote settings, promotes effective communication, and ensures that the meeting objectives are met.

Please note that the specific elements and design of a Remote Team Meeting Template may vary based on individual preferences, the nature of the team, and the organization’s requirements. It is recommended to customize the template based on your specific needs and adjust the sections or prompts as necessary.

How do I create a Remote Team Meeting Template in Notion?

To create a Remote Team Meeting Template in Notion, you can follow these steps:

1. Open Notion and create a new page or open an existing one where you want to create the template.

2. Decide on the structure and layout of your template. Consider the elements you want to include in your Remote Team Meeting Template, such as meeting details, welcome and icebreaker, review of previous action items, agenda items, discussion points, action items and assignments, progress updates, team collaboration and feedback, next steps and follow-up, and meeting conclusion.

3. Start by adding headings or subheadings for each element. You can use the “/” command in Notion to quickly create different block types, such as headings, subheadings, or bullet points.

4. Under the “Meeting Details” section, include the date, time, and virtual meeting platform for the remote team meeting. Add an attendees list, including names and roles of team members attending the meeting.

5. Create a section for “Welcome and Icebreaker” and begin the meeting with a warm welcome and an icebreaker activity. Encourage team members to share updates or interesting experiences to create a positive and inclusive atmosphere.

6. Add a section for “Review of Previous Action Items” and recap the action items from the previous meeting. Check the status of their completion and address any outstanding tasks.

7. Include a section for “Agenda Items” and create a structured list of specific topics or agenda items to be discussed during the meeting. Each agenda item should have a clear title and allotted time.

8. Create a section for “Discussion Points” and outline key discussion points or talking points for each agenda item. Encourage team members to share their insights, ideas, or concerns related to each topic.

9. Add a section for “Action Items and Assignments” and capture new action items, tasks, or responsibilities that arise during the meeting. Assign ownership, set deadlines, and communicate expectations for each action item.

10. Include a section for “Progress Updates” and provide an opportunity for team members to share updates on their ongoing projects or tasks. Highlight milestones achieved, challenges faced, and any support needed.

11. Create a section for “Team Collaboration and Feedback” and foster collaboration and teamwork by encouraging open discussions and idea sharing. Seek feedback from team members on processes, workflows, or any areas that need improvement.

12. Add a section for “Next Steps and Follow-up” and summarize the key takeaways from the meeting. Outline the next steps, and clarify expectations, deadlines, and any follow-up actions required.

13. Include a section for “Meeting Conclusion” and close the meeting with a brief recap of the important points discussed. Provide an opportunity for team members to ask questions or share any final thoughts.

14. Customize and refine the template: Adjust the formatting, colours, or styles to make the template visually appealing and easy to read. You can also add additional sections or customize the template based on your specific needs.

15. Save and reuse: Once you have completed your Remote Team Meeting Template, save it for future use. You can duplicate the page to create multiple meeting templates or modify the template as needed.

By following these steps, you can create a Remote Team Meeting Template in Notion that suits your specific virtual team meeting needs. Remember to customize the template based on your requirements and adjust the sections or prompts as necessary.