Notion – Sprint Planning Meeting Template

Notion – Sprint Planning Meeting Template

This template is perfect for planning sprints with your team in Notion. Sprint planning meetings should be used to establish priorities and set expectations for the next sprint. Use our sprint planning template to get started. We’ve included a link to an example of a sprint planning meeting so you can see how we’d approach a similar situation. First, identify the goal(s) for the sprint. Next, determine who will lead the sprint. Finally, assign stories to the team members based on their skills and experience. After reviewing the assigned stories, ask questions about the stories and add them to the backlog. When you’re done, attach the backlog items to the sprint planning template. Now that everyone knows what they’ll be doing during the sprint, you can move forward with creating the sprint schedule. Create a calendar view of the sprint dates and times. Add the sprint dates and times to the sprint planning template and then create a task board for each day of the sprint. Each task board includes the sprint goal and the estimated hours needed to complete the goal. You can also add notes to each task board if you need to discuss something specific. At the end of the sprint, you can update the sprint planning template to reflect the actual results.

——————————————

What you need before purchase

• Basic knowledge of how to use Notion
• Paid Notion account if you want to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

• Click on the template download link in Gumroad
• When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
• The template will now be available in your own Notion account

What is a Sprint Planning Meeting Template?

A Sprint Planning Meeting Template is a structured format or guide used by Agile teams during the sprint planning phase of a project. It provides a framework for teams to discuss, prioritize, and plan the work to be completed in a sprint, which is a fixed time period (usually 1-4 weeks) in Agile project management.

The Sprint Planning Meeting Template typically includes the following components:

1. Meeting Details: Specify the date, time, and location (if applicable) of the sprint planning meeting. This ensures that all team members are aware of the meeting logistics and can plan accordingly.
2. Meeting Objective: Define the objective or goal of the sprint planning meeting. This helps set the context and provides focus for the discussions and decisions to be made.
3. Sprint Review: Review the outcome of the previous sprint. Discuss the completed work, challenges faced, and lessons learned. This allows the team to reflect on their progress and identify areas for improvement.
4. Product Backlog Review: Review the product backlog, which is a prioritized list of user stories or tasks that need to be completed. Discuss any updates, changes, or new items added to the backlog since the previous sprint. Ensure that the product backlog is refined and ready for sprint planning.
5. Sprint Goal: Define the sprint goal, which is a high-level objective that the team aims to achieve during the sprint. This goal helps guide the team’s efforts and aligns them towards a common purpose.
6. User Story Selection: Select the user stories or tasks from the product backlog that the team will work on during the sprint. Consider the team’s capacity, sprint duration, and priorities when making these selections. Aim for a balanced workload and ensure that the selected user stories contribute to achieving the sprint goal.
7. User Story Breakdown: If necessary, break down the selected user stories into smaller tasks or sub-tasks. This helps the team understand the specific work required and estimate the effort involved more accurately.
8. Task Estimation: Estimate the effort required for each task or user story using techniques such as story points or time-based estimates. This helps in planning and tracking progress during the sprint. Involve the entire team in the estimation process to gain different perspectives and ensure shared understanding.
9. Task Assignment: Assign tasks or sub-tasks to team members based on their skills, availability, and capacity. Ensure that work is distributed evenly and that team members have a clear understanding of their responsibilities.
10. Sprint Backlog: Document the selected user stories, tasks, assignments, estimates, and dependencies in the sprint backlog. This serves as a visual representation of the work planned for the sprint and helps track progress.
11. Definition of Done: Clarify the Definition of Done, which outlines the criteria that must be met for a user story or task to be considered complete. This helps ensure a shared understanding of quality expectations and facilitates effective collaboration.
12. Sprint Planning Summary: Summarize the key decisions, goals, and tasks for the sprint. This summary acts as a reference point for the team throughout the sprint and helps maintain clarity and focus.

By utilizing a Sprint Planning Meeting Template, Agile teams can conduct productive sprint planning meetings, ensuring that work is well-defined, prioritized, and aligned with the sprint goal. The template helps facilitate collaboration, transparency, and effective sprint planning, allowing teams to deliver value incrementally and meet project objectives.

How do I create a Sprint Planning Meeting Template in Notion?

To create a Sprint Planning Meeting Template in Notion, you can follow these steps:

1. Open Notion: Launch the Notion application on your device or access it through your web browser.
2. Create a New Page: Click on the “+” button or select “New Page” to create a new page for your Sprint Planning Meeting Template.
3. Choose a Template: Template Road offers several template options. You can either start with a blank page or use a pre-designed template that suits your needs. To find a suitable template, you can search for keywords like “sprint planning,” “Agile meeting,” or “Scrum template” in the Notion template gallery.
4. Customize the Template: Once you’ve selected a template or started with a blank page, you can customize it to create your Sprint Planning Meeting Template. Modify the headings, sections, and subheadings to match the components mentioned earlier, such as Meeting Details, Meeting Objective, Sprint Review, Product Backlog Review, Sprint Goal, User Story Selection, User Story Breakdown, Task Estimation, Task Assignment, Sprint Backlog, Definition of Done, and Sprint Planning Summary.
5. Meeting Details: Add a section where you specify the date, time, and location (if applicable) of the sprint planning meeting. This ensures that all team members are aware of the meeting logistics and can plan accordingly.
6. Meeting Objective: Create a section or text block where you define the objective or goal of the sprint planning meeting. This helps set the context and provides focus for the discussions and decisions to be made.
7. Sprint Review: Create a section to review the outcome of the previous sprint. Discuss the completed work, challenges faced, and lessons learned. This allows the team to reflect on their progress and identify areas for improvement.
8. Product Backlog Review: Add a section to review the product backlog, which is a prioritized list of user stories or tasks. Discuss any updates, changes, or new items added to the backlog since the previous sprint. Ensure that the product backlog is refined and ready for sprint planning.
9. Sprint Goal: Create a section or text block to define the sprint goal, which is a high-level objective that the team aims to achieve during the sprint. This goal helps guide the team’s efforts and aligns them towards a common purpose.
10. User Story Selection: Add a section or table to select the user stories or tasks from the product backlog that the team will work on during the sprint. Consider the team’s capacity, sprint duration, and priorities when making these selections. Aim for a balanced workload and ensure that the selected user stories contribute to achieving the sprint goal.
11. User Story Breakdown: If necessary, add a section to break down the selected user stories into smaller tasks or sub-tasks. This helps the team understand the specific work required and estimate the effort involved more accurately.
12. Task Estimation: Create a section or table to estimate the effort required for each task or user story using techniques such as story points or time-based estimates. This helps in planning and tracking progress during the sprint. Involve the entire team in the estimation process to gain different perspectives and ensure shared understanding.
13. Task Assignment: Add a section or table to assign tasks or sub-tasks to team members based on their skills, availability, and capacity. Ensure that work is distributed evenly and that team members have a clear understanding of their responsibilities.
14. Sprint Backlog: Create a section or table to document the selected user stories, tasks, assignments, estimates, and dependencies in the sprint backlog. This serves as a visual representation of the work planned for the sprint and helps track progress.
15. Definition of Done: Add a section or text block to clarify the Definition of Done, which outlines the criteria that must be met for a user story or task to be considered complete. This helps ensure a shared understanding of quality expectations and facilitates effective collaboration.
16. Sprint Planning Summary: Create a section or text block to summarize the key decisions, goals, and tasks for the sprint. This summary acts as a reference point for the team throughout the sprint and helps maintain clarity and focus.
17. Save as a Template: After customizing your Sprint Planning Meeting Template, save it in Notion. This allows you to reuse it for future sprint planning meetings by duplicating the template for each sprint.

By following these steps, you can create a Sprint Planning Meeting Template in Notion that suits your team’s specific meeting needs. Notion provides flexibility and customization options, allowing you to tailor the template to your Agile practices and easily manage your sprint planning process.