Online Templates for Sourcing Manager

Sourcing Manager Templates

Are you in the Sourcing Manager role and looking for Procurement template examples to download? Whether you’re looking for Google Docs templates, Word templates, Notion templates, Airtable templates or even spreadsheet templates for Procurement, you’re in the right place. We build powerful online templates for Sourcing Managers like you so you can save time and money each day. If you’re looking for one of the below templates or would like to discuss having a custom set of sample Procurement templates created, get in touch to discuss.

Sourcing Manager Template Examples

1. Supplier Evaluation Template: This template is used to assess and evaluate potential suppliers before engaging in any business relationship. It includes sections to gather information about the supplier’s financial stability, quality control processes, production capacity, and compliance with industry standards. The layout typically consists of a series of questions or criteria with space for the sourcing manager to rate and provide comments on each supplier’s performance.

2. Request for Proposal (RFP) Template: The RFP template is crucial for initiating the bidding process and gathering proposals from potential suppliers. It outlines the sourcing manager’s requirements, specifications, and expectations for the products or services needed. The template typically includes sections for the sourcing manager to provide a detailed description of the project, desired timelines, evaluation criteria, and any specific terms and conditions. It also allows suppliers to submit their proposals in a standardized format for easy comparison.

3. Supplier Scorecard Template: This template is used to track and evaluate the performance of existing suppliers on an ongoing basis. It includes key performance indicators (KPIs) such as delivery timeliness, product quality, responsiveness, and cost-effectiveness. The layout typically consists of a table with the KPIs listed on one axis and the supplier names on the other. The sourcing manager can rate each supplier’s performance on a regular basis and update the scorecard accordingly.

4. Contract Template: The contract template is essential for formalizing agreements with suppliers. It includes all the necessary legal terms and conditions, pricing details, delivery schedules, and any specific clauses or requirements. The layout typically follows a standard contract format, with sections for parties involved, scope of work, payment terms, dispute resolution mechanisms, and termination clauses. The sourcing manager can customize the template based on the specific needs of each supplier and project.

5. Purchase Order Template: This template is used to create and issue purchase orders to suppliers once the terms and conditions have been agreed upon. It includes details such as the supplier’s name, contact information, item descriptions, quantities, prices, and delivery instructions. The layout typically follows a standardized format, with clear sections for each piece of information. The sourcing manager can easily fill in the required details and provide a copy to the supplier for confirmation.

6. Supplier Performance Improvement Plan Template: When a supplier’s performance falls below expectations, this template is used to outline a plan for improvement. It includes a detailed assessment of the supplier’s deficiencies, specific actions required for improvement, timelines, and performance targets. The layout typically consists of a table or checklist format, allowing the sourcing manager to clearly outline the areas of improvement and track progress over time.

7. Supplier Audit Checklist Template: This template is used to conduct audits of suppliers’ facilities, processes, and quality management systems. It includes a comprehensive checklist of items to be assessed, such as compliance with safety regulations, adherence to quality standards, environmental practices, and ethical considerations. The layout typically consists of a series of questions or criteria with space for the sourcing manager to provide comments and rate the supplier’s performance. The template helps ensure consistency and thoroughness during supplier audits