Online Templates for Archivist

Archivist Templates

Are you in the Archivist role and looking for Library template examples to download? Whether you’re looking for Google Docs templates, Word templates, Notion templates, Airtable templates or even spreadsheet templates for Library, you’re in the right place. We build powerful online templates for Archivists like you so you can save time and money each day. If you’re looking for one of the below templates or would like to discuss having a custom set of sample Library templates created, get in touch to discuss.

Archivist Template Examples

Template Name: Monthly Inventory Report
Description: This template is used to track and document the inventory of archival materials on a monthly basis. It helps in maintaining an organized record of the collection, ensuring its preservation and accessibility.
How the Template is Used: The Monthly Inventory Report template is used by archivists to record the details of each item in the collection, including its unique identifier, description, condition, location, and any relevant notes. It allows for easy tracking of additions, removals, or changes in the inventory.
Basic Layout: The template typically consists of columns for the item’s identifier, description, condition, location, and notes. Each row represents an individual item, and the template may include additional sections for summary statistics or any specific requirements of the archive.

Template Name: Accession Register
Description: The Accession Register template is used to document the acquisition of new materials into the archive’s collection. It helps in maintaining a chronological record of incoming items, providing essential information for future reference.
How the Template is Used: Archivists utilize this template to record details such as the date of accession, donor information, a brief description of the materials, and any associated documentation. It allows for easy tracking of the source and provenance of each item.
Basic Layout: The template typically includes columns for the accession number, date, donor name, description, and any relevant notes. Each row represents a separate accession, and the template may include additional sections for tracking transfer of ownership or any specific requirements of the archive.

Template Name: Preservation Assessment Checklist
Description: The Preservation Assessment Checklist template is used to evaluate the condition and preservation needs of archival materials. It helps in identifying potential risks and prioritizing preservation efforts.
How the Template is Used: Archivists utilize this template to systematically assess the physical condition of items, noting any signs of deterioration, damage, or potential risks. It allows for the creation of a comprehensive preservation plan.
Basic Layout: The template typically includes sections for recording the item’s identifier, description, condition assessment, recommended preservation actions, and any additional notes. Each row represents an individual item, and the template may include additional sections for summary statistics or any specific requirements of the archive.

Template Name: Reference Request Log
Description: The Reference Request Log template is used to track and manage incoming reference requests from researchers or other users of the archive. It helps in ensuring timely responses and efficient retrieval of requested materials.
How the Template is Used: Archivists utilize this template to record details such as the requester’s name, contact information, nature of the request, requested materials, and the status of the response. It allows for effective communication and tracking of reference services.
Basic Layout: The template typically includes columns for the requester’s name, contact details, request description, requested materials, response status, and any relevant notes. Each row represents a separate reference request, and the template may include additional sections for summary statistics or any specific requirements of the archive.

Template Name: Deaccession Form
Description: The Deaccession Form template is used to document the removal or disposal of items from the archive’s collection. It helps in maintaining transparency and accountability in the deaccession process.
How the Template is Used: Archivists utilize this template to record details such as the item’s identifier, reason for deaccession, method of disposal, and any associated documentation. It allows for proper documentation and adherence to deaccession policies.
Basic Layout: The template typically includes columns for the item’s identifier, reason for deaccession, disposal method, and any relevant notes. Each row represents a separate deaccession, and the template may include additional sections for tracking transfer of ownership or any specific requirements of the archive.

Template Name: Exhibition Loan Agreement
Description: The Exhibition Loan Agreement template is used when lending archival materials for temporary exhibitions or displays outside the archive. It helps in ensuring the safe handling, transportation, and return of borrowed items.
How the Template is Used: Archivists utilize this template to document the loan agreement, including details such as the borrower’s information, exhibition details, loan period, insurance requirements, and conditions for handling and display.
Basic Layout: The template typically includes sections for recording the borrower’s name, contact information, exhibition details, loan period, insurance requirements, and any relevant conditions. The template may include additional sections for tracking loaned items or any specific requirements of the archive.

Template Name: Digitization Request Form
Description: The Digitization Request Form template is used to manage requests for digitizing specific archival materials. It helps in prioritizing digitization efforts and ensuring the preservation and accessibility of digital surrogates.
How the Template is Used: Archivists utilize this template to record details such as the requester’s name, contact information, requested materials, purpose of digitization, and any associated requirements. It allows for efficient planning and tracking of digitization projects.
Basic Layout: The template typically includes columns for the requester’s name, contact details, requested materials, digitization purpose, and any relevant notes. Each row represents a separate digitization request, and the template may include additional sections for summary statistics or any specific requirements of the archive