Notion – Wedding Budget Template


Use this template to keep track of your wedding budget in Notion.

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Notion – Wedding Budget Template

Use this template to keep track of your wedding budget in Notion. Add items, add to a Category, add Estimated & Actual Costs, put someone in charge of organizing the item, include links to suppliers and leave Notes & Comments. See your budget items in Board View or filtered by items that have been Booked or Paid.


What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you want to add lots of content to your template / Notion account (sign up here). Not much content? Youโ€™re able to use their free account.

After purchase, youโ€™ll be able to view the template immediately. The template can be added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the โ€œDuplicateโ€ link in the top-right of your screen
  • The template will now be available in your own Notion account

For ongoing use, the steps are:

  • Login to Notion and select the template you want to view
  • Click on the Duplicate link in the top-right of your screen to create a copy to use
  • Youโ€™ll be able to retain the Notion template and work on the Duplicate (with a new name) and can repeat this process whenever you want to use the template again


5 Simple Steps To Setting A Wedding Budget

The key steps to creating a wedding budget in Notion are:

  1. Figure Out Who’s Contributing
  2. Know Your Numbers
  3. Estimate Your Guest Count
  4. Choose Your Non-Negotiables
  5. Do Your Research


Figure Out Who’s Contributing

First, you need to figure out who is contributing to the wedding and how much they’re contributing. This can be done by looking at your invitation list or by asking guests directly. If you have a guest count for your wedding, that will help too. If you don’t know who’s paying for what yet, it may be helpful to look at your invitations and see if there’s anything on them about who’s paying for what. You might also ask guests who’ve RSVP’d already if they know who’s paying for their travel/hotel/etc. If you do know who’s contributing, you’ll want to make sure you have all of their information handy so you can keep track of everything as you go along.

Know Your Numbers

Next, you’ll want to get an idea of how many people you expect to attend your wedding. There are several ways to estimate this number, but one way is to use Google’s free calculator. Simply enter your total cost (including venue fees) into the calculator and then click “estimate.” It should give you a ballpark number of attendees. You can also just ask your friends and family how many people they think will come to your wedding. Once you know how many people you expect, you can start calculating your guest count.

Estimate Your Guest Count

You can calculate your guest count using the following formula:

Guest Count Total Guests x Average Attendance per Person

For example, if you have 100 guests coming to your wedding and each person costs $100, you would multiply 100 by.10 (the average attendance rate). That means you would end up with $1,000 spent on guests.

This is only a rough estimate though because it doesn’t take into account things like gifts, food, alcohol, etc.

Non-Negotiable Costs

Now that you know roughly how much money you’ll spend on guests, you’ll want to decide which non-negotiable expenses you won’t budge on. These could include things like:

  • Venue Fees – Venues usually charge a fee for weddings, but some venues offer discounts for large groups. Make sure you check before booking!
  • Food & Drink – Food and drinks are always going to be part of any wedding, but you can try to negotiate lower prices. For example, if you’re getting catering from a local restaurant, you can ask them to provide half-price food for your wedding day.
  • Transportation – If you’re having a destination wedding, transportation is likely going to be more expensive than if you were staying closer to home. Try to find deals on airfare or car rentals.
  • Entertainment – Entertainment is another thing that’s often included in most weddings, but you can try negotiating lower rates. Ask your DJ or bandleader if they can play your favourite songs for less.
  • Other Expenses – There are other expenses that aren’t necessarily considered non-negotiable, such as flowers, decorations, photography, etc. But these are generally not something you can bargain down on.

How Much Money Do I Need?

The final step is figuring out how much money you actually need to cover your wedding. This includes the amount you need for your honeymoon, plus any additional spending you plan to do during your engagement period. To figure out how much money you need, add together all of your estimated costs. Then subtract your savings from that total. For example, let’s say you’re planning on spending $2,500 on your wedding. You have $3,000 saved up, so you’d need to borrow $1,500.


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