Use this template to map out the flow of your virtual event.
Use this template to map out the show flow of your virtual event in Notion on a run sheet. Add your Segments with the Start & End Times (the Duration is automatically calculated for you) then add details of the segment. A virtual event show flow template (sometimes called a “run-of-show”) is a one-page document that provides an overview of the structure and timing of the virtual event. Use this template to help you coordinate with everyone on the production team. It can also help you keep track of the show’s run time if it falls behind schedule. Different production teams might require different versions of the show flow, so it’s okay to start with one version of the show flow and then allow your team to adapt it to different situations.
A run-of-show document usually consists of an Excel spreadsheet organizing the details of a virtual event’s various moving parts. This often includes the time, duration and segment description, presenter, and content (including file names) along with any notes. You can expand the event show flow to include more details and resources, especially if your virtual event is running in tandem with another live one (hybrid).
What you need before purchase
After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:
For ongoing use, the steps are:
A Virtual Run of Show Template is a structured document or format used to plan and organize virtual events or virtual runs. It outlines the sequence of activities, timings, and technical requirements for a virtual event or run, ensuring a smooth and well-coordinated experience for participants and organizers.
A typical Virtual Run of Show Template includes the following components:
By utilizing a Virtual Run of Show Template, event organizers can effectively plan and execute virtual events or runs, ensuring a well-structured and engaging experience for participants. The template helps in coordinating activities, managing time effectively, and ensuring a seamless virtual event flow.
To create a Virtual Run of Show Template in Notion, you can follow these steps:
By following these steps, you can create a Virtual Run of Show Template in Notion that suits your specific event planning and coordination needs. Notion provides flexibility and customization options, allowing you to tailor the template to your requirements and easily manage your virtual runs or events.