Notion – Virtual Run of Show Template

Use this template to map out the flow of your virtual event.

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Notion – Virtual Run of Show Template

Use this template to map out the show flow of your virtual event in Notion on a run sheet. Add your Segments with the Start & End Times (the Duration is automatically calculated for you) then add details of the segment. A virtual event show flow template (sometimes called a “run-of-show”) is a one-page document that provides an overview of the structure and timing of the virtual event. Use this template to help you coordinate with everyone on the production team. It can also help you keep track of the show’s run time if it falls behind schedule. Different production teams might require different versions of the show flow, so it’s okay to start with one version of the show flow and then allow your team to adapt it to different situations.

A run-of -show document usually consists of an Excel spreadsheet organizing the details of a virtual event’s various moving parts. This often includes the time, duration and segment description, presenter, and content (including file names) along with any notes. You can expand the event show flow to include more details and resources, especially if your virtual event is running in tandem with another live one (hybrid).


What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you’re looking to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
  • The template will now be available in your own Notion account

For ongoing use, the steps are:

  • Login to Notion and select the template you want to view
  • Click on the Duplicate link in the top-right of your screen to create a copy to use
  • You’ll be able to retain the Notion template and work on the Duplicate (with a new name) and can repeat this process whenever you want to use the template again
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