Notion – Simple Cafe Rostering Template

Use this template to roster staff at your cafe in Notion.

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Notion – Simple Cafe Rostering Template

Use this template to roster staff at your cafe in Notion. Add Shifts and the Staff assigned to that shift. View your Roster in Spreadsheet, Calendar or Timeline view. Use the Staff database to keep track of staff, their availability, their hourly rate, their skills and their upcoming leave.

 

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What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you want to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the β€œDuplicate” link in the top-right of your screen
  • The template will now be available in your own Notion account

 

What is a Simple Cafe Rostering Template?

A Simple Cafe Rostering Template is a tool or format used by cafe owners or managers to create schedules for their staff members. It provides a structured layout that helps allocate shifts and manage the availability of cafe employees effectively. The template simplifies the process of creating rosters, ensuring adequate coverage for different shifts and facilitating smooth cafe operations.

A typical Simple Cafe Rostering Template includes the following elements:

  1. Date Range: Specify the date range for which the roster is being created. This helps provide a clear timeframe for the schedule and allows for easy reference.
  2. Employee Names: List the names or initials of the cafe employees along the vertical axis of the template. Each employee should have their own row or column to ensure clarity and visibility.
  3. Days and Shifts: Create a grid or table format that displays the days of the week across the horizontal axis. Allocate separate cells or columns for each shift during each day, such as morning, afternoon, and evening shifts. This helps organize the schedule in a structured manner.
  4. Availability and Constraints: Within each employee’s row or column, include information about their availability or any specific constraints they may have provided, such as preferred working hours or days off. This ensures that the roster takes into account individual employee needs and preferences.
  5. Shift Assignments: Fill in the cells or columns corresponding to each employee and shift to assign specific shifts to each employee. Ensure that shifts are allocated based on employee availability, skills, and any specific requirements for each shift.
  6. Breaks and Rest Days: Dedicate sections within the template to indicate break times and rest days for each employee. This helps manage employee breaks and ensures compliance with labor regulations or internal policies.
  7. Notes and Comments: Reserve space in the template for notes, comments, or instructions related to the roster. This allows for communication of important information, such as special events, shift changes, or other relevant details.
  8. Totals and Summary: Include sections or formulas that automatically calculate and display the total number of hours worked by each employee or the overall staffing coverage for each shift. This helps assess staffing needs and identify any gaps or overstaffing situations.

The Simple Cafe Rostering Template provides a visual representation of the staff schedule, allowing cafe owners or managers to efficiently manage their workforce. It helps optimize staffing levels, ensure appropriate coverage during peak hours, and accommodate employee availability and preferences. By using a template, cafe managers can easily update and adjust the roster as needed, maintain consistency, and improve overall operational efficiency.

 

How do I create a Simple Cafe Rostering Template in Notion?

To create a Simple Cafe Rostering Template in Notion, you can follow these steps:

  1. Open Notion: Launch the Notion application on your device or access it through your web browser.
  2. Create a New Page: Click on the “+” button or select “New Page” to create a new page for your Simple Cafe Rostering Template.
  3. Choose a Template: Template Road offers several template options. You can either start with a blank page or use a pre-designed template that suits your needs. To find a suitable template, you can search for keywords like “cafe rostering,” “shift schedule,” or “work schedule” in the Notion template gallery.
  4. Customize the Template: Once you’ve selected a template or started with a blank page, you can customize it to create your Simple Cafe Rostering Template. Modify the headings, sections, and subheadings to match the elements mentioned earlier, such as Date Range, Employee Names, Days and Shifts, Availability and Constraints, Shift Assignments, Breaks and Rest Days, Notes and Comments, and Totals and Summary.
  5. Date Range: Add a section where you specify the date range for the roster. This helps provide a clear timeframe for the schedule and allows for easy reference.
  6. Employee Names: Create a column or a list to include the names or initials of the cafe employees. Each employee should have their own row or block to ensure clarity and visibility.
  7. Days and Shifts: Create a grid or table format that displays the days of the week across the top or left side of the template. Allocate separate cells or columns for each shift during each day, such as morning, afternoon, and evening shifts. This helps organize the schedule in a structured manner.
  8. Availability and Constraints: Within each employee’s row or block, include information about their availability or any specific constraints they may have provided, such as preferred working hours or days off. This ensures that the roster takes into account individual employee needs and preferences.
  9. Shift Assignments: Fill in the cells or columns corresponding to each employee and shift to assign specific shifts to each employee. You can use checkboxes or text blocks to indicate shift assignments, or you can create a color-coding system to differentiate between shifts.
  10. Breaks and Rest Days: Dedicate sections within the template to indicate break times and rest days for each employee. You can use tables or lists to clearly mark the break periods and rest days for each employee.
  11. Notes and Comments: Reserve space in the template for notes, comments, or instructions related to the roster. This allows for communication of important information, such as special events, shift changes, or other relevant details. You can use text blocks or comment sections to add notes and comments.
  12. Totals and Summary: Create sections or formulas that automatically calculate and display the total number of hours worked by each employee or the overall staffing coverage for each shift. This helps assess staffing needs and identify any gaps or overstaffing situations.
  13. Save as a Template: After customizing your Simple Cafe Rostering Template, save it in Notion. This allows you to reuse it for future rosters by duplicating the template for each scheduling period.

By following these steps, you can create a Simple Cafe Rostering Template in Notion that suits your cafe’s specific scheduling needs. Notion provides flexibility and customization options, allowing you to tailor the template to your requirements and easily manage your cafe’s workforce schedule.

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