Notion – Remote Workshop Plan Template


This template is perfect for organising your next remote workshop.

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Notion – Remote Workshop Plan Template

Workshops are a fantastic way to bring people together and share knowledge. However, they can be difficult to plan properly. Use our workshop planning template to ensure that you’re ready to run a successful event. We’ve included everything you’ll need to create a clear outline that will inspire creativity and participation.


What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you’re looking to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.


After purchase

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
  • The template will now be available in your own Notion account

For ongoing use, the steps are:

  • Login to Notion and select the template you want to view
  • Click on the Duplicate link in the top-right of your screen to create a copy to use
  • You’ll be able to retain the Notion template and work on the Duplicate (with a new name) and can repeat this process whenever you want to use the template again


How to Run a Remote Workshop: A Guide for Facilitators and Participants

The following is a guide for facilitators who want to run a successful, engaging remote workshop. It includes tips on how to prepare your participants, what to do before the event, and how to manage the logistics of running a remote workshop.

Preparation Tips

  1. Make sure you have all the materials ready in advance. If possible, get them together early so that they are not forgotten or left behind.
  2. Have a clear agenda with key learning points at the beginning of each session. This will help keep things moving along smoothly.
  3. Prepare some questions ahead of time. You can use these as icebreakers during the sessions or ask them at the end if there’s something specific you would like to know more about.
  4. Be prepared to answer any questions that arise during the course of the day.
  5. Keep track of the time. Use an app such as Google Calendar or iCal to set up reminders.
  6. Don’t forget to take breaks!
  7. Set aside a few minutes after the last session to debrief and discuss what worked well and what didn’t work so well.
  8. Send out a survey after the workshop to gather feedback from participants.
  9. Remember to thank everyone who participated.
  10. Share the results of the workshop with others.
  11. Follow up with people individually to see if they need additional support.
  12. Think about ways to improve next year’s workshop.


How are remote workshops different?

Remote workshops differ from face-to-face workshops because they require more preparation and planning. They also tend to be longer than traditional workshops. However, this doesn’t mean that remote workshops aren’t effective. In fact, many companies find that remote workshops are a great way to engage their employees remotely.

Here are some of the differences between remote and face-to-face events:

  • You don’t have to travel to another location.
  • It’s easier to plan and organize.
  • You can schedule multiple sessions over a period of days or weeks.
  • You don’t have to worry about finding a venue.
  • You won’t have to pay for parking, food, etc.
  • You can easily invite other people to participate via email or social media.
  • You may be able to save money by hosting it yourself.
  • You have greater flexibility when scheduling.
  • You might even be able to host it online.

What should I expect from my participants?

  • Participants should log in online 15–30 minutes prior to the start of the first session.
  • Participants should be comfortable using technology (e.g., laptops, tablets, smartphones).
  • Participants should have their own working set of headphones/earbuds.
  • Participants should come prepared with questions.

If you are having trouble getting people to attend, try sending out a reminder email one week before the event.


How to facilitate a remote workshop

Step 1: Send out invites that communicate the workshop’s value

When inviting your team members to participate in a remote workshop, make sure you send out invitations that clearly explain why the workshop is important. Here are some examples of how to do this:

  1. “We’re holding a remote workshop on. We’d love for you to join us.”
  2. “We’re holding our annual and we want to include a remote component. Would you be interested?”
  3. “We’re holding an all-hands meeting where we’ll be discussing. Would you be interested in participating?”

Step 2: Choose (and test) your conferencing tools

There are several options available for conducting remote meetings. You can use Zoom, Skype, GoToMeeting, WebEx, or Adobe Connect. Each has its pros and cons. For example, Zoom allows you to share screens, but it requires a lot of bandwidth. If you choose Zoom, make sure you have enough bandwidth to accommodate all of your attendees. Also, consider whether you will need to record the meeting.

In addition, keep in mind that not everyone uses the same software. Some prefer Google Hangouts while others like Microsoft Teams. Make sure you know what each person prefers so you can provide them with the best experience possible.

Step 3: Prepare your agenda

Before you begin, write down everything you want to cover during the workshop. This includes topics, activities, and any materials you want to distribute.

Step 4: Set up your presentation

Use PowerPoint or Keynote to create slides that outline the main points of your presentation. Include links to additional resources if needed.

Step 5: Practice!

Practice your presentation at least once before the actual event. Don’t just read through it; practice delivering it as well.

Step 6: Start the meeting

Once you’ve set up your presentation, you can start your virtual meeting. The key here is to get started right away. It takes time for people to warm up and settle into the conversation.

Step 7: Keep things moving

Keep the discussion going throughout the entire workshop. Ask questions, encourage participation, and give feedback. Be patient and remember that people are busy.

Step 8: End the meeting

End the meeting by thanking participants for attending and reminding them about the next steps.

Step 9: Follow-up

After the workshop ends, follow up with participants individually via email. Thank them again for taking part and asking if they had any questions or comments. Then, invite them to connect with you online or over the phone if they would like to discuss anything further.

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