This template is perfect for organising your next remote workshop.
Workshops are a fantastic way to bring people together and share knowledge. However, they can be difficult to plan properly. Use our workshop planning template to ensure that you’re ready to run a successful event. We’ve included everything you’ll need to create a clear outline that will inspire creativity and participation.
What you need before purchase
After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:
For ongoing use, the steps are:
The following is a guide for facilitators who want to run a successful, engaging remote workshop. It includes tips on how to prepare your participants, what to do before the event, and how to manage the logistics of running a remote workshop.
Remote workshops differ from face-to-face workshops because they require more preparation and planning. They also tend to be longer than traditional workshops. However, this doesn’t mean that remote workshops aren’t effective. In fact, many companies find that remote workshops are a great way to engage their employees remotely.
Here are some of the differences between remote and face-to-face events:
If you are having trouble getting people to attend, try sending out a reminder email one week before the event.
Step 1: Send out invites that communicate the workshop’s value
When inviting your team members to participate in a remote workshop, make sure you send out invitations that clearly explain why the workshop is important. Here are some examples of how to do this:
Step 2: Choose (and test) your conferencing tools
There are several options available for conducting remote meetings. You can use Zoom, Skype, GoToMeeting, WebEx, or Adobe Connect. Each has its pros and cons. For example, Zoom allows you to share screens, but it requires a lot of bandwidth. If you choose Zoom, make sure you have enough bandwidth to accommodate all of your attendees. Also, consider whether you will need to record the meeting.
In addition, keep in mind that not everyone uses the same software. Some prefer Google Hangouts while others like Microsoft Teams. Make sure you know what each person prefers so you can provide them with the best experience possible.
Step 3: Prepare your agenda
Before you begin, write down everything you want to cover during the workshop. This includes topics, activities, and any materials you want to distribute.
Step 4: Set up your presentation
Use PowerPoint or Keynote to create slides that outline the main points of your presentation. Include links to additional resources if needed.
Step 5: Practice!
Practice your presentation at least once before the actual event. Don’t just read through it; practice delivering it as well.
Step 6: Start the meeting
Once you’ve set up your presentation, you can start your virtual meeting. The key here is to get started right away. It takes time for people to warm up and settle into the conversation.
Step 7: Keep things moving
Keep the discussion going throughout the entire workshop. Ask questions, encourage participation, and give feedback. Be patient and remember that people are busy.
Step 8: End the meeting
End the meeting by thanking participants for attending and reminding them about the next steps.
Step 9: Follow-up
After the workshop ends, follow up with participants individually via email. Thank them again for taking part and asking if they had any questions or comments. Then, invite them to connect with you online or over the phone if they would like to discuss anything further.