Notion – Project Resource Management Template


Use this project resource planning template for multiple types of project and portfolio management scenarios.

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Notion – Project Resource Management Template

A well-coordinated team is an invaluable asset when it comes to executing projects on time. This Project resource management template maps out the workloads of each of your team members, feeding them into the high-level view you need to keep everyone in step. Use this project resource planning template for multiple types of project and portfolio management scenarios. Schedule human resources and non-human resources (like material and equipment) in separate sections for easy analysis based on each project phase, from project origination to execution. Plan and estimate costs for full-time employees, freelance consultants, contingent staffing, software, hardware, and more.


What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you’re looking to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.


After purchase

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
  • The template will now be available in your own Notion account

For ongoing use, the steps are:

  • Login to Notion and select the template you want to view
  • Click on the Duplicate link in the top-right of your screen to create a copy to use
  • You’ll be able to retain the Notion template and work on the Duplicate (with a new name) and can repeat this process whenever you want to use the template again


What is project resource management?

Project Resource Management (PRM) is a process that helps to manage the resources required for a specific project. PRM can be used in any industry, but it’s most commonly applied to construction projects and engineering projects. It’s also known as Project Scheduling or Project Costing. The goal of PRM is to reduce costs by managing the project scope, schedule, budget, and other factors related to the project.

Why is resource management important for small project teams?

Resource management is an essential part of every project team. The more resources you have available on your team, the better chance you have at completing the project successfully. If you don’t have enough people to complete the project, then you need to find ways to get more people involved. You may need to hire additional staff, subcontractors, consultants, etc. This will increase your overall cost.

If you are working with a limited budget, you should consider how much money you can spend on each person. For example, if you only have $10,000 to allocate towards the project, you might want to choose one person over two. In this case, you would probably want to choose someone who has experience in the field you are working in. They will likely know what they need to do to complete the project. On the other hand, if you have a lot of money to work with, you could hire multiple people to help you complete the project. However, you will need to make sure that everyone works together well so that the project runs smoothly.

How does project resource management differ from project scheduling?

Project Resource Management focuses on the project itself while Project Scheduling focuses on the time frame within which the project must be completed. Both processes involve planning, but PRM involves more than just scheduling. A good PRM process includes:

  • Identifying all of the resources needed for the project
  • Planning the workflow of those resources
  • Estimating the amount of time it takes to complete each task
  • Allocating the necessary funds for the project
  • Managing the project through its entire life cycle

In addition to these steps, there are many different software tools that can help you perform PRM. Some examples include Microsoft Excel, Google Sheets, and Microsoft Project.

How can I use project resource management to my advantage?

There are several benefits to using project resource management. First, it allows you to plan ahead. By identifying all of the resources needed to complete the project, you can determine whether you need to add more people to the team. Second, it allows you to estimate the amount of time it will take to complete each task. Third, it helps you identify potential problems before they occur. Fourth, it gives you a clear idea of where you stand financially. Finally, it provides you with a detailed report after the project is finished.

How can I implement project resource management in my organization?

You can start implementing project resource management by creating a simple spreadsheet or document that lists all of the tasks required to complete the project. Once you have identified all of the tasks, you can assign them to specific individuals. Then, you can create a timeline based on the estimated amount of time it will require to complete each task. After you have created a timeline, you can begin assigning funding to each task. As you receive progress reports from the team members, you can adjust the timeline accordingly.

The best way to manage your projects is to keep track of everything that happens throughout the duration of the project. It is important to understand the importance of managing your projects effectively because it can save you a lot of time and money. You can use project resource management to ensure that you have enough resources available to complete the project. If you don’t have enough resources, you may not be able to finish the project on time. This can lead to delays in completing the project and increased costs. You can also use project resource management to prevent waste. If you have too many resources assigned to a single task, then you may end up spending more time training the individual rather than actually performing the work. In this case, you could lose valuable time and money. Finally, you should use project resource management if you want to know exactly how much money you have spent on the project. If you do not use project resource management, then you may not know how much money has been allocated to the project.

Project resource management techniques

There are two main types of project resource management: traditional and agile. Traditional project resource management involves planning for every aspect of the project. The goal of traditional project resource management is to make sure that the project runs smoothly. Agile project resource management focuses on making sure that the project moves forward as quickly as possible.

Traditional project resource management

Traditional project resource management includes planning for every aspect of a project. It is used when there is no deadline associated with the project. You must first decide what type of project you are going to conduct. For example, you might choose between a product development project and an information technology (IT) project. Next, you must identify the resources that are necessary to complete the project. These include both human resources and non-human resources such as equipment and materials. Finally, you need to determine whether the project requires long-term planning or short-term planning. Long-term planning usually takes place over several months or years. Short-term planning occurs within one month or less.

Agile project resource management

Agile project resource management is used when there is a deadline associated with the project and when the project does not involve any complex processes. With agile project resource management, you focus on identifying the requirements for the project. You then develop a plan to meet those requirements. To accomplish this, you divide the project into small pieces called “sprints.” Each sprint lasts only one week. During each sprint, you focus on developing just one piece of the overall project. At the end of each sprint, you evaluate the results. Based on these evaluations, you adjust your plans for future sprints.

The following sections describe some other ways to manage projects using project resource management.

Planning for the project

Before you begin managing a project, it helps to create a detailed project plan. A project plan identifies all aspects of the project. It includes details about who will perform the tasks, what tools they will use, where they will be located, and so forth. This ensures that everyone involved in the project knows their responsibilities. In addition, a project plan provides a framework for tracking progress throughout the project. It allows you to monitor the status of the project at regular intervals. This lets you see which areas of the project are progressing well and which ones require additional attention.

Identifying the resources needed for the project

Once you have created a project plan, you can start thinking about how to allocate the resources required to complete the project. In general, you should try to assign people to tasks based on their skills and experience. However, if you do not have enough skilled workers available, you may need to hire new employees. You also need to consider the availability of certain resources. If you cannot find someone to perform a task, you may need to purchase the item yourself. Similarly, if you want to buy something from another company, you may need to negotiate a contract with them. You also need to think about the location of the work being performed. If the project involves moving items from one site to another, you need to make sure that the locations are close together. Otherwise, you may need to rent trucks or arrange for shipping services.

Managing the project

After you have identified the resources needed for the entire project, you can begin assigning tasks to individuals. The most common way to do this is by creating a list of tasks. You then ask each individual to select the tasks he or she wants to perform. Once you have assigned tasks to individuals, you can track their progress through the project. If you are working with an agile team, you might use a tool such as Jira Software’s Agile Project Management (APM) software to help you manage the project. APM enables you to organize the project into sprints and to set deadlines for completing specific tasks within each sprint. When you finish a sprint, you can review the results and decide whether you want to continue with the same approach or switch to a different strategy. For example, you might choose to add more people to the team or change the scope of the project.