Notion – Project Plan Template

This template is a perfect way to map out your project plan, clarify roles and set timelines for project completion.

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Notion – Project Plan Template

This template is a perfect way to map out your project plan, clarify roles and set timelines for project completion. Breaking down your project into smaller tasks can make it easier to see where things stand. For example, if you’re working on a website redesign, break it down into sections such as “Designing the homepage,” “Creating navigation,” and “Adding new features.” You’ll also find that having an overall project plan helps keep everyone on track, especially if you’ve got multiple people working on the same project.

Clarifying roles and responsibility is a critical part of the project planning phase. In the Project Plan section, you’ll list your driver (the point person who will coordinate all stakeholders and keep things flowing), your approver (who signs off on the final product) and your contributors (those who have the expertise and a say in the project, but not a final vote). You’ll also detail your stakeholders (people who need to know about the project’s progress but aren’t actively involved in getting the job done). These details are more than a formality — they’re essential to ensuring everyone understands how the project works.


What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you’re looking to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.


After purchase

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
  • The template will now be available in your own Notion account

For ongoing use, the steps are:

  • Login to Notion and select the template you want to view
  • Click on the Duplicate link in the top-right of your screen to create a copy to use
  • You’ll be able to retain the Notion template and work on the Duplicate (with a new name) and can repeat this process whenever you want to use the template again


How To Write An Effective Project Plan

A project plan is a document that outlines the steps to be taken in order to complete a particular task. It should include all of the necessary information, including:

  • The purpose of the project
  • The scope and objectives of the project
  • Timeline for completion
  • Resources required
  • Finalize the Project Budget
  • Identify a Risk Management Strategy

What Is A Project Plan?

A project plan is simply a written document that describes what needs to be done in order to complete a specific task. This includes everything from identifying the problem to creating a solution.

What Are The Steps In Writing A Project Plan?

There are several different ways to approach writing a project plan. Here are some basic guidelines to follow when planning a project:

Identify the Problem

Start by defining the problem that needs to be solved. What is the goal of the project? Who is responsible for completing the project? How much time do you have to complete the project? These questions are important because they will determine the type of project plan you need to develop. If you don’t know the answers to these questions, then you may want to consider outsourcing the project instead. Outsourcing is discussed later in this article.

Define Your Scope And Objectives

Once you have identified the problem, you must define its scope and objectives. Defining the scope means determining exactly what you are going to accomplish during the course of the project. For example, if you are building a new website, you might decide to build a simple site that allows users to register and log in. On the other hand, if your company has an online store, you might choose to create a more complex site with features such as product catalogues, shopping carts, and payment options.

Once you have defined the scope, it is time to identify the objectives. You can think of the objectives as the goals or milestones that you would like to achieve during the course of the entire project. For example, one objective could be to launch the new website on January 1st. Another objective could be to add a feature that allows customers to purchase products through their mobile phones.

Determine Timeline

Next, you must set a timeline for the project. This involves establishing how long each phase of the project will take. For example, if the first step is to design the website, you might estimate that it will take two weeks to complete. Once you have determined the duration of each phase, you can begin scheduling tasks accordingly.

Establish Resources Required

Finally, you must establish who will be responsible for performing each task. This includes both internal and external resources. Internal resources are those employees within your organization that are already familiar with the project. External resources are people outside of your organization that you hire to perform certain tasks. For example, if your company outsources web development services, you might hire a freelance developer to work on the project.

Finalize the Project Budget

The next step is to establish a budget for the project. This is where you calculate all of the costs associated with the project. It is important to include not only the cost of materials but also any additional expenses that might occur. For example, if there is a special event planned for the launch of the new website, you should factor that into the overall budget.

Identify a Risk Management Strategy

Risk management is another key component of any project plan. It helps ensure that things go smoothly throughout the project. There are three main types of risk management strategies: mitigation, avoidance, and acceptance. Mitigation refers to taking steps to reduce the likelihood of something happening. Examples include hiring additional staff members to help manage the workload, increasing the number of days per week that someone works, or adding extra hours to the day so that everyone gets enough rest. Avoidance refers to avoiding situations where risks occur. Examples include not assigning overtime hours to a particular employee, limiting the amount of work that is assigned to him/her, or changing the schedule so that the person doesn’t have to work late at night. Finally, acceptance refers to accepting the fact that some risks cannot be avoided. In this case, you simply need to accept the situation and move forward.

The most important thing about creating a project plan is to make sure that you follow all of these steps. If you do, then you should end up with a well-defined project plan that will allow you to successfully execute the project.