Notion – Job Description Template

Notion – Job Description Template

This template is perfect for organising your job description information into a single-pager. A job description is a detailed summary of a role, where an employer describes the responsibilities, tasks, qualifications, and requirements needed for that position. Job descriptions are most often used during the hiring process and are common human resources tools. They’re often included on job boards and as part of job postings to give potential applicants a detailed description of the position they’re interested in.

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What you need before purchase

• Basic knowledge of how to use Notion
• Paid Notion account if you’ve looking to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

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After purchase

After purchase you’ll be able to view the template immediately. The template can added to your Notion account by:

• Click on the template download link in Gumroad
• When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
• The template will now be available in your own Notion account

For ongoing use, the steps are:

• Login to Notion and select the template you want to view
• Click on the Duplicate link in the top-right of your screen to create a copy to use
• You’ll be able to retain the Notion template and work on the Duplicate (with a new name) and can repeat this process whenever you want to use the template again

How to write a good job description

It’s easy to think that writing a job description is just about listing the tasks and responsibilities of the role, but you need to give your recruitment process some thought. If someone takes their time to apply for a position they have an interest in, so it makes sense to tailor your job description with them in mind.

It’s important that you are clear about the role you are recruiting for and that this matches with what someone actually does in the job. A strong job description will show an employer is passionate about their business, gives them a clear idea of the skill set they’re looking for and sends out a positive message to applicants.

Ideally, your job description should include:

Tasks and responsibilities

A list of tasks that someone in this role would perform on a day to day basis. For example, “Manage the storage area ensuring safe-keeping of food products.” This is specific information about what they will be expected to do.

Person specification

Key requirements for being successful in the job are included in the person specification. This might be specific skills, knowledge or behaviours for example.

Other essential criteria

This should include general expectations for the role such as attendance and punctuality. It’s important to think about whether there are any legal requirements to do with this role, so if necessary you should check with your local authority or governing body. For example, it’s usually a requirement for taxi drivers to have a checkable criminal record.

You might also want to include information on the hours they will be expected to work, whether they are allowed time off in lieu for working over weekends or what benefits are available if relevant.

You could give an idea of where the person would be based with something like, “Works mainly in the office but with some visits to customers.”

It’s also important to think about how they will manage their workload. For example, you might say something like ‘Able to set their own priorities’ or they might be required to complete work assigned by a supervisor.

Overall purpose of the role

A high level view of why this role is important to the company.

Benefits

What someone might gain from working in a successful organisation such as opportunities for development and training, flexible working or employee discounts. If relevant, mention if they have a staff canteen or on site childcare facilities. You could also list the benefits that they will gain from working for you such as a competitive salary, pension scheme and share save scheme.

Company information

A company is only as good as the people they employ, so it’s important to show that your company is great place to work and somewhere applicants would enjoy spending their days. For example, ‘We offer excellent training and opportunities for employees to further their career and benefit from a range of personal and financial support’.

Sample job description:  Office Manager

Tasks and responsibilities

• Manage the office, processing telephone calls
• Process incoming post on a daily basis
• Keep track of all paperwork for Finance Team, including expenses claims. Ensure accurate filing system in place across the entire department.
• Person specification
• Knowledge or experience of finance processes
• Organised with excellent attention to detail and excellent numerical skills
• Strong written and verbal communication

Other essential criteria

Own transport is essential for this role.

Hours: 36 per week, Monday to Friday 9am to 5pm.

Salary: $xxx – $xxx depending on experience.

Benefits include 25 days holiday per year + bank holidays, life assurance and healthcare.

Workplace: [job location].

Overall purpose of the role

At this company, you’ll be given plenty of support and training so you can complete your tasks to a high standard every day. We value the creativity and initiative of our employees so we hope that everyone will enjoy coming into work each day.

Sample job description:  Customer Support Advisor

Tasks and responsibilities

Answer customer calls, provide information on product range and handle complaints. Ensure all customers are handled in accordance with company standards.

Person specification

Experience of working with the public or previous customer service role. Excellent telephone manner. A willingness to learn any tasks required within the department. Team player who is willing to pitch in with additional tasks.

Hours: 37.5 per week, Monday to Friday 9am-5pm or 9am-6pm depending on office location.

Salary: $xxx per year. Benefits include pension scheme, 25 days holiday + bank holidays and 4% staff discount across all West Retail stores.

Workplace: [job location].

Overall purpose of the role

We want all our employees to feel valued and happy at work so we try and offer them a competitive package and opportunities for development. This role is important as the business needs to ensure customers are kept up to date with updates on product availability etc. We hope that as a team we can all work as hard as possible to help our customers.

Name of job

Keep this short and sweet! It should be clear what the role does, so avoid phrases such as ‘Customer service advisor’ or ‘Full time sales assistant’. Instead use an objective statement about the role, for example ‘To answer customer enquiries and ensure all product orders are processed in accordance with company standards’.

Work hours

Applications for full time and part time roles should state whether the role is available full time or part time, including the number of hours that will be worked.

Salary/ pay rate

If you’re advertising a salary rather than an hourly wage, state how much the applicant should expect to be paid. If you’re offering commission, ensure your advert states this clearly.

Target audience

If your company is recruiting for a certain type of candidate, e.g. mature workers or students, make sure you make this clear in your advertisement so applicants are aware they are suitable for the job.

Job location

Please use a postcode if possible. This will ensure that Google Maps can accurately pinpoint the applicants’ location. If there is no post code, please include the name of the area as well as surrounding cities to give an idea where the role is based.

Working hours

If your business operates on a shift system, please include the hours worked in your advert. This will help narrow down candidates who cannot work unsociable hours.

No agency Job Description Wording

Applications and CV’s received from agents or agencies will not be considered under any circumstances.

Next Steps Job Description Wording

Please note that due to the high number of applicants, we regret that only suitable candidates will be contacted for interview. We do not hold CVs on file and we do not enter into any discussions with candidates.