Notion – Inventory Tracking Template


Perfectly optimized for tracking inventory levels across your business, this template can be updated in real time from multiple locations.

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Notion – Inventory Tracking Template

Inventory management for a small business has never been easier! Ideal for any business owner, this template streamlines your inventory tracking, leaving you more energy and manpower to focus on growth, while being customizable enough to support inventory tracking for a large business. Simple and easy to understand, this basic inventory management template is perfect for a smaller business or one that does not require a lot of bells and whistles to manage inventory. View stock by item name, description, or ID number as well track the total quantity and value. Manage your current inventory, reordering dates, and discontinued items with ease. With this template, managing inventory is simple because of its clean design and intuitive interface.


What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you’re looking to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
  • The template will now be available in your own Notion account

For ongoing use, the steps are:

  • Login to Notion and select the template you want to view
  • Click on the Duplicate link in the top-right of your screen to create a copy to use
  • You’ll be able to retain the Notion template and work on the Duplicate (with a new name) and can repeat this process whenever you want to use the template again


What Is Inventory Tracking?

Inventory tracking is the process of keeping a record of all your company’s products and services, including their quantity, cost, location, and other information about them. It helps you manage your business better by making it easier for you to keep track of what you have in stock, when you need more or less of something, how much money you spend on each item, and so forth. The best way to do this is with an inventory management system that can help you keep track of everything from one central place.


What Is Inventory?

The term “inventory” refers to any product or service that you sell to customers. This includes things like furniture, clothing, food, office supplies, tools, medical equipment, vehicles, and just about anything else you might buy at a store or order online. When you sell these items, you are creating a customer relationship. You may also be selling goods that you produce yourself, such as food, clothes, or crafts. In either case, you must keep track of what you own and where it is located.


How Do I Track My Inventory?

You will want to use an inventory management software program to track your inventory. These programs allow you to enter data into different categories, which makes it easy to see exactly what you have in stock and where it is stored. They also make it easy to create reports that show you how many units you sold, how much profit you made, and how much you spent on each item.


Why Use An Inventory Management System?

An inventory management system lets you easily track your inventory and manage it efficiently. If you don’t have one, you could end up losing money because you won’t know if you have enough of certain items or not. For example, if you run out of paper towels during a busy day, you may find yourself having to charge people extra for those towels. Or, if you run low on toilet paper, you may have to tell customers that they cannot purchase their orders until you get more in stock. An inventory management system, like the Notion template above, also allows you to save time and money. Instead of manually entering data into spreadsheets every month, you can simply log into your inventory management software program and update your records automatically. And instead of spending hours searching through boxes of receipts to figure out how much you paid for each item, you can quickly pull up your inventory report and see exactly how much you spent on everything.


Why do I need to do a stocktake?

A stocktake is a periodic review of your inventory. It gives you a chance to check whether you still have enough of certain items in stock, and if not, to determine what you should do next. A good rule of thumb is to conduct a stocktake once a quarter. However, some companies choose to do a stocktake more often than that.


How to Conduct a Stocktake

When conducting a stocktake, you will first need to decide what items you want to count. Some companies only count items that are used regularly, while others include all of their inventory. Whatever method you choose, you will want to ensure that you take note of the following:

  • How much of each item does your company currently have in stock?
  • Where is each item stored?
  • What percentage of your total inventory is stored in each location?
  • Is there room for improvement?

Once you have determined what you want to count, you will need to gather the necessary information. To help with this process, you may want to consider using an inventory management software program. These programs let you enter data into different categories so that you can easily see exactly what you have and where it is located. They also make it easier to create reports that show how much you spent on various items and how much you earned from selling them. Once you have gathered the necessary information, you will need to perform a physical stocktake. This means going around your store and counting everything that you have. You will then compare the numbers you found against the ones you entered into your inventory management software. If you notice any discrepancies, you will need to adjust your records accordingly.

If you use an inventory management software program, you can also set alerts that notify you when certain conditions occur. For example, if someone buys too many paper towels, you can be notified by email or text message. This way, you can quickly react and resolve the issue before it becomes a problem.


What happens after a stocktake?

After you complete a stocktake, you should analyze the results. Are you missing anything? Do you have too much of something? Does your inventory look like it needs to be adjusted? Once you have analyzed the results, you will need to decide what action you should take. The options range from adjusting your inventory levels to purchasing new products.


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