Notion – Event Venue Checklist Template


Use this template as an event venue checklist when planning your event.

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Notion – Event Venue Checklist Template

Use this template as an event venue checklist when planning your event in Notion. Add Items, check the details of each item, mark if they are to be Booked, add Cost (if applicable) and add your own Notes & Comments. See a filtered view of items To Be Checked.


What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you want to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
  • The template will now be available in your own Notion account

For ongoing use, the steps are:

  • Login to Notion and select the template you want to view
  • Click on the Duplicate link in the top-right of your screen to create a copy to use
  • You’ll be able to retain the Notion template and work on the Duplicate (with a new name) and can repeat this process whenever you want to use the template again


Here are the steps to creating an event venue checklist:

  1. Create an event planning checklist template
  2. Establish the event essentials
  3. Build an event budget


Create an event planning checklist template

The first step is to create a template for your event planning checklist. You can use Notion, Microsoft Word or Google Docs as a starting point, but you’ll need to customize it to fit your needs and preferences.

You may want to include these items in your event planning checklist template:

  • Event name
  • Date of the event
  • Venue address
  • Contact information (name, email, phone number)
  • Checklist items
  • Budget breakdown
  • Timeline
  • To-do list
  • Notes


Establish the event essentials

Once you have created your event planning checklist template, you should establish what is essential to the success of your event. This includes things like the following:

  • A date that works with your schedule
  • An address where people can RSVP
  • The type of event you will be hosting
  • The size of the venue
  • The location of the venue
  • A contact person who will manage the event
  • A timeline for the event
  • A budget breakdown
  • A to-do list
  • Any special considerations


Build an event budget

After establishing what is essential to the successful execution of your event, you should now build a budget. Your budget should include all expenses related to the event including food, beverages, decorations, entertainment, etc. For example, if you are planning on having a wedding reception at a restaurant, you would add the cost of the meal, drinks, flowers, cake, DJ, photographer, videographer, etc. to your budget.


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