Notion – Employee Information Sheet Template

$7

This template is perfect for having a central place to keep all information on your current employees.

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Notion – Employee Information Sheet Template

This template is perfect for having a central place to keep all information on your current employees, including:

  • Contact details
  • Employee ID
  • Department
  • Salary
  • Length of employment
  • Work location
  • Staff birthdays
  • Staff reports
  • Emergency contact information in Notion

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What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you’re looking to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
  • The template will now be available in your own Notion account

For ongoing use, the steps are:

  • Login to Notion and select the template you want to view
  • Click on the Duplicate link in the top-right of your screen to create a copy to use
  • You’ll be able to retain the Notion template and work on the Duplicate (with a new name) and can repeat this process whenever you want to use the template again

 

What is an Employee Information Sheet Template?

An Employee Information Sheet Template is a pre-designed format or outline used to collect and organize essential information about employees in a structured manner. It serves as a centralized document that contains key details about each employee, making it easily accessible for HR personnel, managers, or team leaders.

Here are some common elements you might find in an Employee Information Sheet Template:

1. Personal details: This section typically includes fields to record basic personal information of the employee, such as full name, date of birth, contact details (phone number, email address), home address, and emergency contact information.

2. Employment details: The template may include a section to capture employment-related information, such as the employee’s job title, department, date of hire, employee ID or number, employment status (full-time, part-time, contract), and work schedule.

3. Compensation and benefits: Create fields to record details about the employee’s compensation and benefits package, including salary or hourly rate, pay frequency, bonus or incentive programs, and any additional benefits such as health insurance, retirement plans, or vacation allowances.

4. Tax and legal information: Include a section to collect tax-related information, such as the employee’s Social Security or National Insurance number, tax withholding information, and any other relevant tax-related details. You can also include fields for other legal information like visa status or work permits.

5. Emergency contacts: Reserve a section to record emergency contact details of the employee, such as the names, phone numbers, and relationships of individuals to be contacted in case of an emergency or if the employee is unavailable.

6. Performance and evaluation: Add fields to track employee performance and evaluation information, including performance review dates, feedback or appraisal results, and any disciplinary actions or warnings.

7. Training and development: Create a section to record the employee’s training and development activities, including completed courses, certifications, professional development programs, or specialized skills.

8. Employee agreements and contracts: Include a section to keep track of employee agreements or contracts, such as confidentiality agreements, non-disclosure agreements, or employment contracts. You can attach relevant documents or provide links to access them.

9. Notes and comments: Reserve a space for additional notes or comments regarding the employee, such as notable achievements, specific considerations, or any other relevant information that may be important for HR or management.

The purpose of an Employee Information Sheet Template is to maintain a comprehensive record of employee details in a standardized format. It helps streamline employee data management, ensures accurate and up-to-date information, and provides easy access to essential employee information for various HR or administrative purposes. By using such a template, HR professionals can efficiently manage employee records, track important information, and support various HR processes effectively.

 

How do I create an Employee Information Sheet Template in Notion?

To create an Employee Information Sheet Template in Notion, you can follow these steps:

1. Open Notion and create a new page or open an existing one where you want to create the template.

2. Decide on the structure and layout of your template. Consider the employee information fields you want to include, such as personal details, employment details, compensation and benefits, tax and legal information, emergency contacts, performance and evaluation, training and development, employee agreements and contracts, and notes or comments.

3. Start by adding headings or subheadings for each section. You can use the “/” command in Notion to quickly create different block types, such as headings, subheadings, or bullet points.

4. Under the “Personal Details” section, create fields to input basic personal information of the employee, such as full name, date of birth, contact details, home address, and emergency contact information. You can use text or input fields for data entry.

5. In the “Employment Details” section, add fields for employment-related information, such as job title, department, date of hire, employee ID, employment status, and work schedule.

6. Create fields to capture compensation and benefits details under the “Compensation and Benefits” section. This can include salary or hourly rate, pay frequency, bonus or incentive programs, and additional benefits like health insurance, retirement plans, or vacation allowances.

7. Include a section for tax and legal information, such as Social Security or National Insurance number, tax withholding details, and other relevant tax-related information. You can use text or input fields for data entry.

8. Reserve a section for emergency contacts. Create fields to record the names, phone numbers, and relationships of individuals to be contacted in case of an emergency or if the employee is unavailable.

9. Add a section to track performance and evaluation information. This can include fields for performance review dates, feedback or appraisal results, and any disciplinary actions or warnings. You can also use text or input fields for data entry.

10. Create a section to record training and development activities. Include fields for completed courses, certifications, professional development programs, or specialized skills. You can use text or input fields for data entry.

11. Reserve a section to manage employee agreements and contracts. This can include fields for attaching or linking relevant documents, such as confidentiality agreements, non-disclosure agreements, or employment contracts.

12. Include a section for notes and comments regarding the employee. This can be used to document notable achievements, specific considerations, or any other relevant information. You can use text fields or rich text blocks for entering and formatting the notes.

13. Customize and refine the template: Adjust the formatting, colors, or styles to make the template visually appealing and easy to read. You can also add additional sections or customize the template based on your specific needs.

14. Save and reuse: Once you have completed your template, save it for future use. You can duplicate the page to create employee information sheets for different employees or modify the template as needed for various HR or administrative purposes.

By following these steps, you can create an Employee Information Sheet Template in Notion that suits your specific employee data management needs. Remember to customize the template based on your requirements and adjust the structure or sections as necessary.

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