Notion – Conference Agenda Template

$7

Our conference agenda template makes it easy for you to create a dynamic schedule with multiple view options that keeps you organized and lets you know where each person is at any given time.

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Notion – Conference Agenda Template

Planning an event requires a lot of hard work, but if you plan ahead, you’ll be able to pull off a successful event. But if your conference schedule isn’t mapped out well, you may end up with poor timing for your attendees and unhappy ones. Our conference agenda template makes it easy for you to create a dynamic schedule with multiple view options that keep you organized and let you know where each person is at any given time. Don’t just make your conference look easy; make it feel easy, too.

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What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you’re looking to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
  • The template will now be available in your own Notion account

For ongoing use, the steps are:

  • Login to Notion and select the template you want to view
  • Click on the Duplicate link in the top-right of your screen to create a copy to use
  • You’ll be able to retain the Notion template and work on the Duplicate (with a new name) and can repeat this process whenever you want to use the template again

 

What is a Conference Agenda Template?

A Conference Agenda Template is a pre-designed format or outlines used to plan and organize the schedule of activities and sessions for a conference or event. It provides a structured framework to ensure that all necessary sessions, presentations, and breaks are included in the conference program, allowing participants to know what to expect and plan their attendance accordingly.

Here are some common elements you might find in a Conference Agenda Template:

  1. Conference details: This section typically includes information about the conference, such as the conference name, dates, location, and any other relevant details that help identify the event.
  2. Welcome or opening session: The template may include a section to outline the welcome or opening session of the conference. This can include introductions, keynote speeches, or any other formalities to set the tone for the event.
  3. Sessions and presentations: Create a schedule or table to list the sessions, presentations, or workshops that will take place during the conference. Include the session titles, speakers or presenters, and the allotted time for each session.
  4. Breaks and networking opportunities: Reserve time slots for breaks, meals, and networking opportunities. These are essential for participants to refresh, network with fellow attendees, or explore exhibitor booths if applicable.
  5. Panel discussions or Q&A sessions: If there are panel discussions or interactive Q&A sessions scheduled, provide a section to list the topics, panelists, and time allocated for these sessions.
  6. Concurrent tracks or breakout sessions: If the conference offers multiple tracks or breakout sessions, create separate sections or tables to indicate the different sessions happening simultaneously. Include the session titles, speakers or facilitators, and the assigned rooms or locations for each session.
  7. Special events or social activities: Include any special events or social activities happening during the conference, such as receptions, dinners, awards ceremonies, or entertainment sessions. Provide details about the time and location of these activities.
  8. Closing session or wrap-up: Add a section to outline the closing session or wrap-up of the conference. This can include final remarks, summary of key takeaways, acknowledgments, or any other concluding activities.

The purpose of a Conference Agenda Template is to provide a clear and organized schedule of activities for conference participants. It helps attendees plan their time, navigate the event, and ensure they don’t miss important sessions or opportunities. Conference organizers can use the template to effectively communicate the conference program, manage speakers and sessions, and ensure a smooth flow of events throughout the conference.

 

How do I create a Conference Agenda Template in Notion?

To create a Conference Agenda Template in Notion, you can follow these steps:

  1. Open Notion and create a new page or open an existing one where you want to create the template.
  2. Decide on the structure and layout of your template. Consider the information you want to include, such as conference details, welcome or opening session, sessions and presentations, breaks and networking opportunities, panel discussions or Q&A sessions, concurrent tracks or breakout sessions, special events or social activities, and closing session or wrap-up.
  3. Start by adding headings or subheadings for each section. You can use the “/” command in Notion to quickly create different block types, such as headings, subheadings, or bullet points.
  4. Fill in the conference details: Create a section to input information about the conference, such as the conference name, dates, location, and any other relevant details that help identify the event.
  5. Outline the welcome or opening session: Include a section to outline the welcome or opening session of the conference. This can include introductions, keynote speeches, or any other formalities to set the tone for the event.
  6. Schedule sessions and presentations: Create a schedule or table to list the sessions, presentations, or workshops that will take place during the conference. Include the session titles, speakers or presenters, and the allotted time for each session.
  7. Allocate breaks and networking opportunities: Reserve time slots for breaks, meals, and networking opportunities. These are essential for participants to refresh, network with fellow attendees, or explore exhibitor booths if applicable.
  8. List panel discussions or Q&A sessions: If there are panel discussions or interactive Q&A sessions scheduled, provide a section to list the topics, panellists, and time allocated for these sessions.
  9. Include concurrent tracks or breakout sessions: If the conference offers multiple tracks or breakout sessions, create separate sections or tables to indicate the different sessions happening simultaneously. Include the session titles, speakers or facilitators, and the assigned rooms or locations for each session.
  10. Highlight special events or social activities: Include any special events or social activities happening during the conference, such as receptions, dinners, awards ceremonies, or entertainment sessions. Provide details about the time and location of these activities.
  11. Outline the closing session or wrap-up: Add a section to outline the closing session or wrap-up of the conference. This can include final remarks, a summary of key takeaways, acknowledgements, or any other concluding activities.
  12. Customize and refine the template: Adjust the formatting, colours, or styles to make the template visually appealing and easy to read. You can also add additional sections or customize the template based on your specific needs.
  13. Save and reuse: Once you have completed your template, save it for future use. You can duplicate the page to create conference agenda templates for different events or modify the template as needed for various conference formats or themes.

By following these steps, you can create a Conference Agenda Template in Notion that suits your specific conference planning and organization needs. Remember to customize the template based on your requirements and adjust the structure or sections as necessary.

 

FAQs

Q: What are the key elements of a conference program template?

A: A conference program template typically includes several key elements to ensure that attendees have a clear understanding of the schedule and activities. Here are the essential components:

  1. Conference Title and Logo: The name of the conference and its logo, if applicable, should be prominently displayed at the top.
  2. Date and Venue Information: Clearly state the dates of the conference and the location, including the address and any relevant details about the venue.
  3. Welcome Message or Introduction: A brief welcome message from the organizers or a short introduction to the conference, highlighting its purpose and themes.
  4. Detailed Schedule: This is the core of the program. It should include:
  5. Session Titles and Descriptions: Brief descriptions of each session, workshop, or presentation.
  6. Times and Locations: Exact timings for each event, along with the specific rooms or areas where they will take place.
  7. Speakers or Presenters: Names and titles of the speakers, along with a brief bio if space permits.
  8. Breaks and Social Events: Information about scheduled breaks, meals, networking events, or social gatherings.
  9. Maps and Directions: Maps of the venue or area, including locations of key events, restrooms, dining areas, and emergency exits.
  10. Sponsor Information: Acknowledgment of sponsors or partners, often with logos and brief descriptions of their involvement.
  11. Contact Information: Details of how to contact the organizers or help desk during the conference.
  12. Notes or Additional Information: Space for attendees to make notes or additional information that may be relevant, such as Wi-Fi access details, health and safety guidelines, or accessibility information.
  13. Feedback or Evaluation Form: Sometimes included for attendees to provide feedback on the conference.

These elements can be adjusted according to the specific needs and scale of the conference. The layout should be clear and easy to navigate, often organized chronologically or thematically.

Q: What are the key elements of a 3-day conference agenda template?

A: Creating a three-day conference agenda requires careful planning to ensure that the event is informative, engaging, and runs smoothly. Here are key elements to consider for a three-day conference agenda template:

Day 1: Opening and Introduction
  1. Registration and Welcome Reception: A time for attendees to register and mingle.
  2. Opening Remarks: Brief welcome by the host or a key figure.
  3. Keynote Speech: A high-profile speaker to set the tone of the conference.
  4. Breakout Sessions: Smaller groups focusing on specific topics.
  5. Networking Lunch: Opportunity for attendees to connect.
  6. Panel Discussions: Experts discussing relevant topics.
  7. Evening Activity: A social event, like a dinner or a cultural activity.
Day 2: In-depth Learning and Networking
  1. Morning Keynote: Start the day with an inspiring talk.
  2. Workshops: Interactive sessions for skill development.
  3. Expert Presentations: In-depth talks on specialized subjects.
  4. Lunch and Learn: Casual meal with an educational component.
  5. Roundtable Discussions: Small group discussions on various topics.
  6. Poster Sessions: Display of research or projects with Q&A.
  7. Gala Dinner: Formal dinner, possibly with awards or recognitions.
Day 3: Conclusion and Action Steps
  1. Breakfast Meeting: Informal start with a networking opportunity.
  2. Closing Keynote: A speaker to sum up the conference themes.
  3. Feedback Sessions: Collecting attendee feedback on the conference.
  4. Action Workshops: Sessions focused on applying knowledge gained.
  5. Closing Ceremony: Summarizing the conference and thanking attendees.
  6. Post-Conference Tour: Optional local tour or activity for interested attendees.
Additional Considerations
  • Time for Breaks: Ensure there are sufficient breaks between sessions.
  • Information Booths: Help desks for attendee inquiries.
  • Social Media Integration: Encourage live-tweeting or blogging.
  • Health and Safety Protocols: Especially important if the conference is in-person.

Remember, the specific agenda will vary based on the conference’s theme, audience, and objectives. The key is to balance informative sessions with networking and interactive elements to keep attendees engaged and provide value.

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