Notion – Business Expense Tracker Template


This template is perfect for organising your business expenses in the one place.

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Notion – Business Expense Tracker Template

This template is perfect for organising your business expenses in the one place. This template is a simple way to track your expenses that becomes quite powerful as you use it more and more. Tracking your business expenses with Notion will your business!


What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you’ve looking to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.


After purchase

After purchase you’ll be able to view the template immediately. The template can added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
  • The template will now be available in your own Notion account

For ongoing use, the steps are:

  • Login to Notion and select the template you want to view
  • Click on the Duplicate link in the top-right of your screen to create a copy to use
  • You’ll be able to retain the Notion template and work on the Duplicate (with a new name) and can repeat this process whenever you want to use the template again


The process for managing employee expenses

Businesses need a solid process for managing employee expenses in order to track everything from travel and entertainment to office supplies and consumables. It ensures that employees can keep track of what they’ve spent and get reimbursed quickly, while business owners get their tax filings done accurately and on time — after all, it’s your hard-earned money they’re spending.

Create your own expense report in Notion for employees to fill out so they have a step-by-step guide to follow. This will help them remember everything you need tracked, while also eliminating any mistakes that can be made when taking notes on loose pieces of paper or sending potentially unclear emails back and forth.

Keep track of the money you’re spending, and how it’s being spent

Having a formal expense policy also ensures that everyone will be playing by the same rules. Employees’ job duties should be outlined in their performance reviews, so make sure to factor in company expenses when tallying up what they’ve accomplished for you lately. If someone is breaking the rules or abusing the expense policy, they should be reprimanded.

Here are some more reasons why businesses need a solid business expense tracking process:

  • It prevents fraud and abuse by keeping everyone accountable for their spending. Just like with strict financial policies, having an expense report will make employees think twice before throwing company money around. It’s also easier to create a clear picture of where all your money is going, so you won’t be surprised when tax time comes around.
  • You’ll get the most bang for your buck with a business expense tracking process that’s easy to follow and understand right from the start, making it easier to create a system that works for everyone in your company.
  • It’s harder to get away with fudging numbers when everything is already outlined for you in black and white. Knowing exactly what they’re spending their money on will help employees stay accountable, while still keeping things professional by having them fill out an actual form instead of just asking about it over email or in person.

The right business expense tracking process will be a lifesaver when it comes time to do taxes. If you filed without using an expense tracking system, the tax department will definitely not appreciate this fact. Keeping solid records from the start is key.

Start with our business expense tracking template in Notion, which includes a list of common expenses employees might have incurred during the year. Have them fill it in after every business trip, project, etc., to make life easier for everyone involved when tax time comes around (and yes, that means less work for you, too).

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