Notion – Birthday and Work Anniversary Tracker Template


Use this template to keep track of staff birthdays and their work anniversaries.

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Notion – Birthday and Work Anniversary Tracker Template

Use this template to keep track of staff birthdays and their work anniversaries. Use the filtered view to see Birthdays & Anniversaries coming up within 30 days (giving you time to order gifts and arrange events). Use the Notes & Gift Ideas section to store ideas and use Previous Gifts to ensure you’re not giving the same gift twice.


What you need before purchase

  • Basic knowledge of how to use Notion
  • Paid Notion account if you want to add lots of content to your template / Notion account (sign up here). Not much content? You’re able to use their free account.

After purchase, you’ll be able to view the template immediately. The template can be added to your Notion account by:

  • Click on the template download link in Gumroad
  • When viewing the Notion template, click on the “Duplicate” link in the top-right of your screen
  • The template will now be available in your own Notion account


Benefits of recognizing employee birthdays and anniversaries

  1. Reduce turnover
  2. Enhance employee engagement
  3. Reward long-standing employees
  4. Encourage a gift-giving culture

Reduce turnover

Employees are more likely to stay with an organization if they feel appreciated, valued, and recognized for their contributions. Recognition is a powerful tool that can be used in many ways: from simple thank you notes to elaborate celebrations.

Enhance employee engagement

When employees know that their efforts are being noticed and appreciated, it encourages them to continue working hard and doing the right thing. Employees who feel appreciated also tend to be happier at work and less prone to burnout.

Increase productivity

Recognizing your employees on special occasions helps increase their productivity by making them feel important and valued. When employees feel appreciated, they are more motivated to do their best work.

Promote loyalty

Recognizing employees on special occasions shows that you value them as individuals and appreciate their contribution to the company. This makes them more loyal to the company and increases their commitment to its success.

Create a positive workplace environment

A happy workforce creates a productive one. By celebrating employee birthdays and anniversaries, you create a positive work environment where everyone feels appreciated.

Reward long-standing employees

Long-term employees have made significant contributions to your business over time. They deserve recognition for all their years of service.

Encourage a gift-giving culture

You don’t need to give expensive gifts to show appreciation for your employees. A thoughtful card or small token will go a long way towards showing your appreciation.


How to Celebrate Employee Birthdays and Anniversaries

1. Thank them!

A simple “thank you” note or email is the most common way to recognize someone on his/her birthday. It doesn’t have to be fancy; just let your employee know how much he/she means to you and what you appreciate about him/her.

2. Send a card!

Birthday cards are always nice, but there are other options as well. You could send a personalized greeting card, make a custom cake, or even give them a small token of appreciation (like a piece of jewelry).

3. Give them something special!

If you want to go all out, consider giving your employee a gift that reflects her interests or personality. For example, if she loves sports, then maybe you could get tickets to a game or buy her some new sneakers. If she likes music, then perhaps you could get her a CD player or iPod.

4. Have a party!

If you don’t want to spend money on gifts, you could still throw a fun celebration at your office. You could invite everyone over for pizza and games, host a trivia night, or hold a contest where employees compete against each other for prizes.

5. Make it personal!

You could also do something unique like write a letter or create a photo collage to show your appreciation. This will allow you to express yourself and tell your employee exactly why you appreciate him/her.

6. Plan a surprise!

You could plan a surprise party for your employee, complete with balloons, cupcakes, and a banner. Or you could simply take him/her out for lunch or dinner. The key here is to keep things lighthearted and not too formal.

7. Go above and beyond!

There are plenty of creative ways to celebrate your employee’s birthday and anniversary. You could organize a scavenger hunt, play a game, or set up a team competition. You could also reward your employee by taking him/her out for drinks or ordering a meal for two.


Gift ideas for employee birthdays and work anniversaries

Some ideas for recognising employees and showing their value are:

  1. Sweet treats
  2. Decorate their desk
  3. Show your gratitude with a thoughtful note from the whole team
  4. Take them out for a meal
  5. Give them a gift card
  6. Donate on their behalf


Sweet treats

Cake pops, cookies, brownies, and candy canes are great choices for sweet treats. These are easy to prepare and they won’t break the bank.

Decorating their desk

It’s a good idea to decorate their desk with a few items that represent who they are. For example, if your employee is an avid reader, then put books on their desk. If he/she is a foodie, then place a picture of a delicious dessert in front of them.

Show your gratitude with a thoughtful message from the whole team

Write a short note thanking your employee for his/her hard work. Include a list of the many things you appreciate about him/him.

Take them out for a meal

This is a great opportunity to thank your employee for everything he/she does. It’s also a chance to catch up with one another outside of the workplace.

Give them a gift card

This is a simple way to say thanks without spending a lot of money. You could choose a restaurant, coffee shop, or department store.

Donate on their behalf

Your company may have a charity program that allows employees to donate to a cause close to their heart. Some companies even match donations so that every dollar donated goes twice as far.


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